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Wedding Coordinator

2 months ago

East London, United Kingdom Change Hospitality Full time

Job Title: Wedding Coordinator

Company: Change Hospitality

Job Type: Full-time

Location: East London

Job Description:

Overview:

We are seeking a highly skilled and experienced Wedding Coordinator to join our team at Change Hospitality. As a Wedding Coordinator, you will play a pivotal role in planning and executing weddings from start to finish. This includes initial client consultations, vendor coordination, event design, logistics management, and on-the-day execution.

Key Responsibilities:

  • Client Consultation & Relationship Management:
    • Conduct initial consultations to understand clients' needs, preferences, and budget.
    • Provide expert advice on wedding trends, themes, and catering options.
    • Maintain ongoing communication with clients, ensuring their expectations are met and exceeded.
  • Event Planning & Coordination:
    • Develop detailed wedding plans, timelines, and checklists.
    • Coordinate with internal teams (catering, logistics, etc.) and external vendors (florists, photographers, entertainment, etc.).
    • Arrange site visits and tastings to finalize event details.
    • Manage all aspects of the wedding day, including setup, execution, and breakdown.
  • Design & Creative Input:
    • Collaborate with clients to design a cohesive wedding theme, including décor, menu, and overall aesthetic.
    • Provide creative solutions to meet clients' needs within their budget.
    • Stay updated on wedding industry trends to offer fresh ideas and concepts.
  • Vendor Management:
    • Source, negotiate, and manage contracts with vendors.
    • Build and maintain strong relationships with trusted suppliers.
    • Ensure all vendors adhere to agreed timelines and quality standards.
  • Budget Management:
    • Prepare and manage event budgets, ensuring all expenses are tracked and within limits.
    • Provide clients with transparent and accurate financial summaries.
    • Identify cost-saving opportunities without compromising quality.
  • On-the-Day Coordination:
    • Oversee the entire wedding day, ensuring everything runs smoothly and on schedule.
    • Troubleshoot any issues that arise, providing swift and effective solutions.
    • Coordinate with all vendors and staff to ensure seamless execution.
  • Post-Event Follow-Up:
    • Conduct post-event evaluations with clients to gather feedback.
    • Ensure all final invoices are processed and payments are completed.
    • Maintain relationships with clients for potential future events or referrals.

Requirements:

  • Skills:
    • Exceptional organizational and multitasking abilities.
    • Strong communication and interpersonal skills.
    • Creative flair with a keen eye for detail.
    • Budget management expertise.
    • Ability to work under pressure and handle unexpected challenges with poise.
  • Knowledge:
    • In-depth knowledge of wedding trends, vendor offerings, and London's event scene.
    • Familiarity with different cultures and wedding traditions.
    • Proficient in event management software and Microsoft Office Suite.
  • Personal Attributes:
    • Passionate about delivering extraordinary client experiences.
    • Proactive, self-motivated, and able to work independently.
    • A team player with a collaborative spirit.
    • Flexibility to work weekends, evenings, and holidays as required.

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