Wedding and Special Events Coordinator

6 months ago

London, United Kingdom The Savoy Full time

Company Description

The Savoy, a Fairmont Managed Hotel, is one of the world's most iconic hotels. A renowned leaders in the hospitality industry, The Savoy has a reputation for outstanding service and excellence. Originally built in 1889, the hotel has a rich history and has played host to royalty, world leaders and legends of the stage and screen. Today, colleagues pride themselves on being innovative and inspirational, delivering the very best in five star luxury. Passionate about developing and promoting talent, The Savoy offers unwavering support and recognition to colleagues, as well as having a very competitive benefits plan.

**Job Description**:
Job title: Weddings & Special Events Coordinator
Department: Sales & Marketing
Inspired and supported by: Weddings & Special Events Manager

Your Purpose will be:
Identify and qualify optimal leads, deliver business opportunities that align with the hotel’s financial goals, maximize revenues, and deliver memorable experiences that create Savoy customer loyalists.

You will be accountable for:

- Reactive sales, curation, organization and Coordination of social events for The Savoy.
- Weddings & Special events planning, coordination, administration and overseeing the sites events.
- Uniting and coordinating internal teams to help deliver extraordinary and memorable client experiences.

Your key responsibilities & contribution will be:

- Through the existing events network, your own contacts, and proactive outreach, sell, plan and execute the production of social events for The Savoy (including weddings).
- Build, create and maintain a robust database of influential companies, entrepreneurs, name talent and appropriate private clients to the right events for The Savoy.
- Evaluating & qualifying business opportunities with precision that optimizes business opportunity.
- Be a solution-provider to add true value to the customer relationship.
- Using a creative eye to consult and guide on the event experience with the ability to fit square pegs into round holes.
- Facilitating debrief meetings with hotel teams to develop best practices, solve problems & elevate future guest experience.
- Work towards an increase the year-on-year private hire revenue income.
- Maintain standards of practice of booking systems, invoice systems, and weekly reporting.
- Maintain a strong organizational presence across these events.
- Ensure all events are organized and planned in time for deadlines and communicated appropriately.
- Work weekends and public holidays when business demands.
- Creating and organizing larger scale events and special occasions.
- Have comprehensive knowledge of current and future trends, ensuring events remain appealing and competitive.
- Work towards monthly budgets for all events, outlining all expenditures were incurred, including detailed budgets for large scale events.

What you will need to do this role:

- 6 months to a years' experience within a similar role ideally including wedding event experience / a real passion for Weddings & Special Events
- Strong communication and organisational skills
- Interpersonal skills
- Great team player
- Ability to work and maximize relationships within a diverse team.
- Computer literacy within Delphi, Opera, Word, Excel, PowerPoint
- Strong proficiency in organization, problem solving and communication.
- Ability to work under pressure and towards deadlines and financial targets.

Additional Information

What’s in it for you?
- Being part of The Savoy family - our culture is unique
- We will trust, empower and develop you to fulfil your potential
- You will benefit from training and development opportunities
- We have regular social events
- Competitive Salary and benefits including pension and life assurance
- Laundry services & dry cleaning for uniform
- 31 days of holiday (including Public holidays)
- Colleague restaurant
- Colleague gym facility
- Employee assistance program
- Cycle to work scheme
- Savoy Hotel discount, and discounts in Accor hotels
- And last but not least you will get to work with a team of EXTRAORDINARY people

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