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Office Coordinator

2 months ago

Canary Wharf, United Kingdom Manpower UK Ltd Full time
Office Administrator

We are seeking a highly organized and detail-oriented Office Administrator to join our team at Manpower UK Ltd. As an Office Administrator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and contributing to the success of our organization.

Key Responsibilities:
  • Reception and Mail Management: Manage reception duties, including greeting visitors, handling incoming and outgoing mail, and packages efficiently.
  • Procurement of Office Supplies: Assess the needs of various departments and ensure timely procurement of necessary supplies to support smooth operations.
  • Expense Management: Handle monthly expenses related to office administration and general affairs, ensuring accurate tracking and reporting.
  • Document Filing and Maintenance: Organize and preserve document forms, scheduling, maintaining, and updating documents as necessary.
  • Office Equipment and Environment Maintenance: Oversee the maintenance and management of office equipment and facilities, including meeting rooms, pantry, and company vehicles.
  • Event Planning and Coordination: Organize events such as afternoon tea, monthly birthday celebrations, holiday gift preparations, and other company activities to foster a positive work culture.
  • Support for Departmental Tasks: Assist with internal departmental work and handle tasks assigned by supervisors to enhance team efficiency.
  • Travel Arrangements: Aid employees with travel arrangements, including booking flights, visa applications, and accommodation as needed.
Requirements:
  • Previous experience in office administration or a similar role is preferred.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Ability to work independently and as part of a team.
Benefits:
  • Competitive salary with opportunities for growth.
  • A supportive and collaborative work environment.
  • Opportunities for professional development as the company expands.
  • Group Health Insurance, Afternoon tea (once a week), snack bar in office, Health Check (once a year), Company Trip, Monthly Team Bonding, Pension Contribution, Sick pay and Performance Bonus