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Executive Assistant to Managing Director
2 months ago
We are seeking a highly skilled and experienced Executive Assistant to provide seamless administrative support to our Managing Director. As a key member of our team, you will be responsible for managing the MD's diary, inbox, and travel arrangements, as well as coordinating internal and external meetings and events.
Key Responsibilities- Diary Management: Proactively manage the MD's diary, ensuring seamless scheduling of internal and external meetings across multiple time zones.
- Email and Inbox Management: Effectively manage the MD's email and inbox, responding to messages and escalating issues as necessary.
- Travel Arrangements: Coordinate domestic and international travel arrangements, including itinerary planning, booking transport and accommodation, and securing visas and other travel documentation.
- Meeting Coordination: Schedule a range of internal and external meetings and events, often with multiple global participants, requiring regular liaison with internal and external counterparts to coordinate availability.
- Minute Taking: Take accurate and detailed minutes at meetings, managing actions and notes as required.
- Document Preparation: Prepare Word, Excel, and PowerPoint presentations, meeting agendas, monthly, quarterly, or annual reports, projects, and other documents.
- Event Support: Assist in preparing and managing presentations and events, ensuring seamless execution.
- Expense Management: Complete expenses in accordance with specified time scales and company formats.
- Confidentiality and Discretion: Use discretion, confidentiality, and good judgment to handle C-Level matters.
We are a dynamic and forward-thinking organization, committed to delivering exceptional results and driving business success. As a key member of our team, you will have the opportunity to work with a talented and dedicated group of professionals, driving business growth and innovation.
RequirementsTo be successful in this role, you will need to have:
- Previous experience as an Executive Assistant to a C-Suite executive.
- Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
- Strong communication and interpersonal skills, with the ability to build and maintain positive relationships with internal and external stakeholders.
- Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
- Ability to work in a fast-paced environment, with a high level of discretion and confidentiality.
