Lead Document Management Specialist

3 weeks ago

Bathgate, United Kingdom Keltbray Full time

Keltbray Energy is seeking a Document Management Specialist to enhance our Transmission projects across the UK.

As a key player in the energy sector, Keltbray is expanding its expertise in major infrastructure and high voltage engineering.

Key Responsibilities:

  • Collaborate with project teams to ensure comprehensive understanding of document management protocols and provide necessary training to meet documentation standards.
  • Assess contractual obligations related to document management.
  • Continuously refine and improve document management procedures and systems.
  • Contribute to the development and maintenance of the Information Management Plan in compliance with relevant standards (e.g., ISO 9001).
  • Provide insights to the Design Manager regarding documentation challenges.
  • Oversee systems (SharePoint, Autodesk BIM 360 Field, BIM 360 Docs) to ensure efficient storage and accessibility of all documentation.
  • Gather and catalog all technical documents, including drawings and blueprints, within the Keltbray system.
  • Review and revise documents for quality assurance and maintenance.
  • Keep team members informed about new document versions and access procedures.
  • Facilitate document support to ensure efficient and organized information management.
  • Assign document numbers to relevant stakeholders according to project specifications.
  • Conduct quality checks on incoming documents (e.g., from designers) following document management protocols.
  • Ensure documentation includes appropriate metadata for traceability and auditing.
  • Assist in the review and approval process, including the collection, distribution, and resolution of feedback.
  • Support the implementation of additional relevant procedures (e.g., TQ/RFI Database).

Benefits:

  • Vehicle or allowance
  • Health Coverage
  • Subsistence Allowance
  • 25 days of Holiday + Bank Holidays

Equal Opportunities:

Keltbray is committed to equal opportunities and ensures that no applicant or employee is treated less favorably based on gender, age, disability, religion, belief, sexual orientation, marital status, or race, nor is disadvantaged by conditions that cannot be justified.

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