Document Control Specialist

7 days ago


Bathgate, West Lothian, United Kingdom Keltbray Infrastructure Services Full time
Job Description

Keltbray Infrastructure Services is seeking a skilled Document Control Specialist to support our Transmission projects in the UK.

As a leading provider of infrastructure solutions, we are committed to delivering high-quality projects that meet the needs of our clients. To achieve this, we require a dedicated and experienced Document Control Specialist to join our team.

Key Responsibilities
  • Liaise with Project Teams: Collaborate with project teams to ensure they have a thorough understanding of document control procedures and provide training and guidance as needed to ensure compliance.
  • Contractual Requirements: Identify and interpret contractual requirements related to document control, ensuring that all necessary procedures are in place.
  • Process Improvement: Continuously review and enhance document control procedures and systems to ensure efficiency and effectiveness.
  • Information Management Plan: Provide input to the development, documentation, and maintenance of the Information Management Plan to meet relevant requirements, such as ISO 9001.
  • Documentation Issues: Provide feedback to the Design Manager on all documentation issues, ensuring that they are aware of any concerns or discrepancies.
  • System Management: Manage systems, including SharePoint, Autodesk BIM 360 Field, and BIM 360 Docs, to ensure that all documentation is stored efficiently and accessible at all times.
  • Document Registration: Collect and register all technical documents, such as drawings and blueprints, in the Keltbray system.
  • Document Review: Review and update documents for maintenance and quality control, ensuring that they meet the required standards.
  • Document Distribution: Ensure that other personnel are kept informed of new document versions and how to access them.
  • Document Support: Provide document support to ensure that information is issued and maintained in an efficient and accessible controlled manner.
  • Document Numbering: Issue document numbers to relevant parties in accordance with project requirements.
  • Quality Check: Quality-check incoming documents, such as those from designers, in line with the document control procedure.
  • Metadata: Ensure that documentation contains the necessary metadata for tractability, retrieval, and audit purposes.
  • Review and Approval: Support the review and approval process, including the collation, distribution, and close-out of comments.
  • Procedure Implementation: Support the implementation of other relevant procedures, such as the TQ/RFI Database.
Benefits
  • Vehicle or Allowance
  • Health Cover
  • Subsistence
  • Holiday 25 days + Bank Holidays
Equal Opportunities

Keltbray Infrastructure Services is an equal opportunities employer, committed to ensuring that no applicant or employee receives less favorable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions or requirements that cannot be shown to be justifiable.



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