Document Management Coordinator

7 days ago

Bathgate, West Lothian, United Kingdom Keltbray Infrastructure Services Full time
Job Description

Keltbray Infrastructure Services is seeking a highly organized and detail-oriented Document Control Specialist to support our Transmission projects in the UK.

About the Role

  • Liaise with project teams to ensure they have a full understanding of document control and system procedures, providing training and instruction as required to meet documentation control requirements.
  • Identify contractual requirements in relation to document control, ensuring compliance with relevant standards and regulations.
  • Continuously improve and enhance procedures and systems utilized for document control, ensuring efficiency and effectiveness.
  • Provide input to the development and maintenance of the Information Management Plan, ensuring alignment with relevant requirements (i.e. ISO 9001).
  • Collaborate with the Design Manager to ensure all documentation issues are addressed and resolved.
  • Manage systems (SharePoint, Autodesk BIM 360 Field, BIM 360 Docs) to ensure all documentation is stored efficiently and accessible at all times.
  • Collect and register all technical documents, such as drawings and blueprints, in the Keltbray system.
  • Review and update documents for maintenance and quality control, ensuring accuracy and completeness.
  • Communicate with other personnel to ensure they are aware of new document versions and how to access them.
  • Provide document support to ensure information is issued and maintained in an efficient and accessible controlled manner.
  • Issue document numbers to relevant parties in accordance with project requirements.
  • Quality check incoming documents in line with the document control procedure.
  • Ensure documentation contains the appropriate metadata for tractability retrieval and audit purposes.
  • Support the review/approval process, including the collation, distribution, and close-out of comments.
  • Support implementation of other relevant procedures (i.e. TQ/RFI Database).

Benefits

  • Vehicle or allowance
  • Health Cover
  • Subsistence
  • Holiday 25 days + Bank Holidays

Equal Opportunities

Keltbray Infrastructure Services is an equal opportunities employer, and we are committed to ensuring that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions or requirements that cannot be shown to be justifiable.

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