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Office Administrator
2 months ago
We are seeking a highly organized and detail-oriented Office Administrator to join our team at Scendea. As an Office Administrator, you will be responsible for providing administrative support to our Business Support Team, ensuring the smooth operation of our office and maintaining accurate records.
Main Responsibilities- Completing administrative tasks autonomously, including placing orders and bookings, preparing meeting materials, and re-stocking office supplies.
- Supporting the Business Support Team with daily tasks to ensure the team is running effectively and efficiently.
- Managing reception duties, including being the primary point of contact for deliveries and telephone calls.
- Providing good intra-office communication, including sending out internal communications to the wider team.
- Communicating with external suppliers, such as cleaners, maintenance, and deliveries.
- Completing regular inventory and audit checks, and general administrative office procedures.
- Updating and maintaining records accurately, sometimes of a confidential nature.
- Ensuring compliance from colleagues to Company Policies regarding office working and health and safety.
- Escalating concerns and issues in a timely manner.
- Being an Emergency first-aid at work representative and fire warden (training given).
- Identifying and supporting the development and implementation of Environmental, Social, and Governance (ESG) improvements to the office.
- A competent level of proficiency with the Microsoft Office suite (Outlook, Excel & Word).
- Strong interpersonal and professional communication skills (both written and oral).
- An adaptable, flexible, and enthusiastic team member.
- Able to multi-task within a fast-paced environment.
- Highly proactive and demonstrate initiative.
- A strong sense of integrity and ability to manage sensitive and confidential information with discretion and professionalism.
- Ability to work both independently and within a close team.
- Attention to detail, and with a service-oriented attitude.
- Experience with Client Relationship Management systems, or HR systems would be an advantage.
