Executive Assistant to Director

3 days ago

London, Greater London, United Kingdom Grafton Recruitment Full time

Job Summary:

We are seeking a highly organized and detail-oriented Personal Assistant to Director to provide administrative support to the Director of a growing, dynamic company.

About the Role:

  • Provide administrative support to the directors, including diary management, scheduling meetings, and organizing travel arrangements.
  • Arrange meetings, conferences, and events for the directors, including scheduling, room bookings, catering, and logistical arrangements.
  • Prepare and edit correspondence, reports, presentations, and other materials as required.
  • Take minutes during meetings and ensure accurate records are maintained.
  • Act as the primary point of contact for internal and external stakeholders on behalf of the directors.

Key Responsibilities:

  • Manage and coordinate the Director's schedule, including calendar management and travel arrangements.
  • Prepare and distribute meeting materials, including agendas, minutes, and supporting documents.
  • Develop and maintain relationships with internal and external stakeholders, including vendors and partners.
  • Provide administrative support for special projects and events, as required.

Requirements:

  • High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • Minimum 2 years of experience in an administrative role, preferably in a corporate or executive-level setting.
  • Excellent communication and interpersonal skills, with the ability to work effectively with senior-level executives and external stakeholders.
  • Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.

What We Offer:

  • A competitive salary and benefits package.
  • The opportunity to work with a dynamic and growing company.
  • A collaborative and supportive work environment.

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