Personal Executive Assistant to Senior Leadership

4 weeks ago

London, Greater London, United Kingdom Lavender Jones Recruitment Full time
Position Overview:
Our client has established a family office dedicated to supporting an ultra-high-net-worth individual whose primary focus is on combating climate change. This family office is committed to making strategic investments and developing enterprises that align with this mission.

Role Requirements:
As the Executive Assistant to the Chief Operating Officer (COO), you will play a crucial role in managing a demanding schedule and ensuring efficient communication. Your responsibilities will include:
  • Complex Diary Management: Organizing and coordinating meetings, ensuring optimal time management.
  • Travel Coordination: Arranging international travel plans, including flights, transfers, and accommodations.
  • Inbox Oversight: Managing the COO's email correspondence, prioritizing important messages, and responding promptly when necessary.
  • Relationship Building: Cultivating and maintaining connections with key stakeholders, including clients and investment firms.
  • Event Support: Assisting with the planning and execution of events, including logistics, venue selection, catering, and guest invitations.
  • Expense Management: Organizing and tracking all financial documentation, including invoices and expenses.
  • Team Support: Providing travel assistance to other team members and light diary management for the Chief Investment Officer (CIO).
  • Legal Administration: Assisting with various legal tasks as required.

Private Assistance Duties:
  • Arranging personal travel for the principal.
  • Assisting in the management of private properties.
  • Overseeing household expenses, including bills and insurance renewals.
  • Maintaining important documentation, ensuring everything is current.
  • Handling miscellaneous errands as needed.

This position offers significant opportunities for growth and the chance to take on additional responsibilities for the right candidate. High performance will be recognized and rewarded.


The role will require a hybrid work approach, with some days in the office and the remainder working remotely.

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