Personal Assistant to Senior Leadership

1 week ago

London, Greater London, United Kingdom Alphadog Recruit Full time

About Alphadog Recruit

Alphadog Recruit is a leading global executive search and leadership coaching organization that provides retained search services to clients with over 50 employees across multiple locations.

We are currently seeking a highly skilled and experienced Executive Assistant/Personal Assistant to join our esteemed office in Richmond. The ideal candidate will be a polished and confident individual who represents our company with professionalism and poise.

The successful candidate will possess over five years of experience as an Executive Assistant or Personal Assistant in a similarly sized business, preferably in the recruitment sector.

Key Responsibilities

The responsibilities for this position are divided into three main areas of support:

Support for Senior Leadership

  • Coordinate meetings and calls, ensuring timely follow-up and coordination.
  • Manage administrative tasks, including expense management, document organization, and filing.
  • Handle invoice requisitions and facilitate meetings, including board meetings and partner meetings.

Support for Operations Team

  • Coordinate diary bookings for one-on-ones and training sessions.
  • Provide administrative support for internal recruitment databases.
  • Arrange interviews for candidates, including diary bookings and video calls.
  • Assist with the creation of presentations and client documentation.
  • Plan and coordinate company events and huddles.
  • Attend and take minutes during Global Delivery Meetings.
  • Update the Delivery Capacity spreadsheet and manage online memberships.
  • Offer support for IT issues and manage relationships with service providers.
  • Oversee general office management tasks, including maintenance and cleaning services.

General Responsibilities

  • Input data accurately into internal databases, ensuring roles and information are correctly recorded.
  • Cleanse company records in internal databases.
  • Format CVs and manage invitations and calendar invites.
  • Provide administrative support for specific projects.
  • Coordinate travel and hotel bookings for internal team members and external candidates.
  • Assist with recruitment projects by scheduling candidate interviews.

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