Executive Support Specialist

2 months ago


Hales, Norfolk, United Kingdom Commonwealth of Virginia Full time

Job Summary

The Director of Administrative Operations is responsible for overseeing the day-to-day administrative processes and providing executive-level support to the Director of Athletics and senior-level staff members. This position requires strong organizational and communication skills, as well as the ability to work independently and as part of a team.

Key Responsibilities

  • Coordinate administrative processes and provide support to the Director of Athletics and senior-level staff members
  • Develop and implement office standards and procedures
  • Screen and direct phone calls and visitors
  • Maintain the Director of Athletics' calendar and schedule meetings
  • Prepare and process payroll forms, onboarding paperwork, and other documents
  • Assist with game day operations and special events
  • Supervise and train work-study students as needed
  • Provide backup support to other administrative staff members

Requirements

  • Bachelor's degree
  • At least three years of related experience in administrative operations
  • Strong time management, organizational, and attention to detail skills
  • Ability to take initiative and plan, organize, and coordinate work in various situations
  • Proficient in Google and MS Office, including Excel
  • Experience with virtual meeting platforms such as Zoom and Microsoft Teams
  • Excellent oral and written communication skills

Preferred Qualifications

  • Minimum three years' experience working in a Division I college athletics department or conference office
  • Experience with managing or hosting athletic/special events

Equal Employment Opportunity

The Commonwealth of Virginia is an equal employment opportunity employer and welcomes applications from diverse candidates. We are committed to providing a work environment that is free from discrimination and harassment.


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