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Administrative Support Specialist

2 months ago

ChesterleStreet, Durham, United Kingdom Pacer Staffing Full time

Job Title: Administrative Support Specialist

Job Summary:

  • Pacer Staffing is seeking an experienced Administrative Support Specialist to provide high-level administrative support to our clients.

Key Responsibilities:

  • Provide administrative support to a department or team, including answering phone calls, greeting visitors, and managing mail and correspondence.
  • Perform data entry, maintain files, and order supplies as needed.
  • Prepare and enter purchase orders or voucher requests into Oracle and Maximo Financials, track paid invoices for budget reconciliation and planning, and interface with vendors.
  • Provide exceptional customer service, answering routine questions, providing information, and resolving research issues.
  • Maintain spreadsheets and databases, perform queries, compile data, and prepare reports.
  • Coordinate meetings, send invitations and reminders, arrange for refreshments and audiovisual equipment, and prepare agendas, documents, and PowerPoint presentations.
  • Monitor open and pending work orders.
  • Serve as a central point for information requests and distribution, including announcements, reminders, and bulletin boards.

Requirements:

  • High school diploma or GED
  • 24 years of support or administrative experience or equivalent academic education and experience
  • MS Office Suite intermediate proficiency
  • Oracle Financial and Human Resources basic proficiency
  • Ability to communicate with all levels of a diverse organization
  • Flexibility
  • Diligence
  • Executing for Results/Collaboration and Building Relationships
  • Learning and Thinking/Industry Knowledge/Business Acumen
  • Honoring Corporate Values & Standards
  • Working Conditions/Physical Requirements: light duty
  • Keyboarding 60-80% Constant
  • Travel minimal as needed (need a valid driver's license)