Project Coordinator

7 days ago

London, Greater London, United Kingdom George P Johnson Experience Marketing Full time
About the Role

We are seeking a highly organized and detail-oriented Project Coordinator to join our team at George P Johnson Experience Marketing. As a Project Coordinator, you will play a critical role in the success of our events and projects, working closely with internal teams, clients, and suppliers to ensure seamless execution.

Key Responsibilities
  • Operational Delivery
    • Prepare high-quality written documents, such as crew briefing documents, production specifications, and schedules.
    • Keep all relevant parties updated on project status and issues.
    • Produce on-site schedules and manage internal and external requirements within timelines and budgets.
    • Anticipate potential issues and proactively respond with solutions.
    • Carry out venue searches and site visits.
    • Organize team travel for on-site delivery.
  • Creative
    • Attend key meetings and provide input related to client needs and requirements.
  • Talent Management
    • Understand and communicate knowledge of the skill sets and abilities across the Integrated Production department.
  • Client Relationships
    • Nurture positive client relationships at the appropriate level.
    • Partner with project leads to provide transparency on what is achievable in the delivery of projects, managing client expectations accordingly.
  • New Business Development Support
    • Support the project/pitch lead with the pitch process, including contributing towards the Operations, Technical, and Live Production elements of the brief.
    • Actively promote GPJ through best practice.
  • Finance
    • Demonstrate an understanding of various financial software.
    • Obtain, review, and respond to vendor quotes, ensuring we are working with best-in-class partners, with regular negotiations to drive value, profitability, and efficiency.
    • Create and distribute purchase orders, obtaining relevant approvals as needed.
    • Identify and elevate potential budget/financial issues, making suggestions on how to resolve.
    • Understand and effectively support the budget reconciliation and invoicing processes.
    • Understand and take initial steps to address the impact of changes on project budget and financial metrics, with guidance.
    About You
    • You're adaptable and open to unexpected requests and ways of working.
    • You're always willing to help other people within the project, across departments.
    • You demonstrate a calm and positive attitude.
    • You're curious and eager to learn about the industry, clients' business, tech solutions, etc.
    • You're a solutions-focused/creative problem solver – presenting solutions to roadblocks to move forward.
    • You are persistent and patient – persistence to follow up with stakeholders and clients but demonstrating empathy in understanding agency and client partners' workload.
    • You're truly passionate about planning and delivering a best-in-class event.
    • You're decisive with the ability to make several decisions at the same time, and at pace.
    • You have a true passion for live events, and an enthusiasm to learn about integrated production, in-depth and breadth.
    Your Background, Skills & Experience
    • A degree in a relevant discipline such as event management or business is an advantage.
    • Relevant work experience.
    • Experience and knowledge of using Google Workspace.
    • An effective communicator who is honest, clear, and constructive with your communications.
    • Empathetic, adaptable, and demonstrates good organizational skills.
    • Demonstrates the ability to manage own workload.
    • Demonstrates the ability to work to deadlines, and flag any concerns with meeting deadlines ahead of time.
    • Understanding of the marketplace GPJ operates in.

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