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Clinical Administrative Coordinator
2 months ago
Position Overview
We are seeking a motivated and detail-oriented individual to become a vital member of our administrative team, providing essential clerical and secretarial assistance to the Psychiatry Medical teams within the Learning Disabilities & Forensic Directorate.
The successful candidate will serve as the primary point of contact for the Psychiatry team in North Lincs, collaborating closely with the existing Medical Secretary in Doncaster to ensure seamless coverage during periods of annual leave or illness. This role demands a fast-paced work ethic and the ability to meet tight deadlines while contributing effectively as part of a team to deliver comprehensive administrative support, ensuring the smooth operation of our services.
The post holder will engage with service users, family members, managers, and staff across various levels, as well as other multi-disciplinary agencies. Therefore, strong verbal and written communication skills are essential. Proficiency in audio typing is a critical requirement for this position.
Key Responsibilities
- Clinical Support: Prepare clinic lists, allocate room space, and compile all necessary documentation prior to clinic sessions.
- Diary Management: Oversee the scheduling for the consultant and medical team members, including organizing meetings and ensuring all participants are adequately prepared.
- SystmOne Management: Establish and maintain rotas within the SystmOne system.
- Appointment Coordination: Efficiently organize and schedule clinics and appointments, including cancellations and rescheduling as necessary.
- Home Visit Arrangements: Coordinate home visits, liaising with patients/service users and other professionals as required.
- Cross-Cover Arrangements: Facilitate cross-cover for consultants and medical team members during clinical sessions as needed.
- Activity Recording: Document and maintain records of the activities of consultants and medical team members as appropriate.
- Report Typing: Type reports specific to the service area, including MH tribunal reports, discharge summaries, and daily progress notes, adhering to agreed timelines.
- Correspondence Management: Draft letters to GPs and other general correspondence, including sensitive communications.
- Audio Typing: Perform audio typing of consultant/medical correspondence, which may include sensitive information.
- Medical Case Notes Management: Organize, obtain, and return medical case notes from various agencies, ensuring proper monitoring systems are in place.
About Our Organization
Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employs approximately 3,700 dedicated professionals who are valued and respected for their contributions.
Our diverse portfolio encompasses mental health, physical health, learning disabilities, and substance misuse services.
We are committed to enhancing the quality of our services and strive to attract and select individuals who share our dedication to providing exceptional care while upholding our vision and values.
For more information about our organization and the benefits we offer, please visit our website.
Job Requirements
Qualifications
Essential:
- NVQ Level 2 or equivalent in a relevant field such as Business Administration.
- Proven experience in a busy office environment, demonstrating effective workload management and office procedures.
- Familiarity with standard office procedures.
Desirable:
- Previous experience within the NHS or a large public sector organization.
