Administrative Coordinator

2 months ago

Scunthorpe, North Lincolnshire, United Kingdom NHS Foundation Trust Full time

Job Overview

We are seeking a highly skilled and experienced Medical Secretary to join our team at the NHS Foundation Trust. As a Medical Secretary, you will play a vital role in ensuring the smooth operation of our clinical services, providing administrative support to our medical staff and patients.

Main Responsibilities

  • Process and log all referrals, including paper and electronic referrals, in accordance with Trust policies and procedures.
  • Schedule new and follow-up appointments with patients, ensuring that capacity is proactively and efficiently used.
  • Coordinate appointments and procedures at other hospitals and organizations, as required.
  • Ensure clinic outcomes are recorded accurately on our patient administration system.
  • Lead on the completion of clinic cancellation forms and process according to Trust procedures.
  • Reschedule outpatient clinics as requested, in line with waiting time targets.
  • Use our medical transcription system to ensure that urgent letters are processed in accordance with Trust procedures.
  • Liaise with patient records staff, ward clerks, and other organizations to ensure that all medical notes, referral letters, results, and discharge summaries are available for outpatient appointments and consultations.
  • Recognize when patients are on cancer pathways and liaise with Cancer Trackers to ensure that patients are handed over appropriately.

Working for Our Organization

The NHS Foundation Trust is part of one of the largest acute and community healthcare groups in the country, serving over one million patients every year and managing a budget of over £1.3 billion.

We are committed to delivering world-class hospital and community services for the people we serve, and we believe that by developing a diverse, inclusive, innovative, skilled, and caring workforce, we can achieve this goal.

We are committed to creating and maintaining a fair and supportive working environment and culture, where contributions are fully recognized and valued by all, and staff feel empowered to carry out their duties to the best of their abilities.

We strongly value the different perspectives and ideas that a diverse workforce brings to deliver better outcomes for our patients, and we welcome applications from individuals with a range of backgrounds and experiences.

Person Specification

Education and Qualifications

  • RSA III or equivalent
  • GCSE or equivalent in English and Maths, grades A-C or equivalent experience
  • NVQ level II in business administration/customer care or acquired equivalent experience

Desirable Criteria

  • Audio Tape Typing Experience
  • Experience on System One

Occupational Experience

  • Experience of using full range of IT systems and patient data systems
  • Experience of using Microsoft Office
  • Experience of scheduling appointments
  • Experience of working in a multi-disciplinary team
  • Customer Care experience

Desirable Criteria

  • Experience of working in the NHS
  • Experience of using digital dictation systems
  • Conflict resolution skills
  • Experience of working in a healthcare setting
  • Experience of handling patient complaints

  • Education Administrator

    3 weeks ago

    Scunthorpe, North Lincolnshire, United Kingdom North Lincolnshire Council Full time

    Job Title: Education Health Care Plan AdministratorGrade/Salary: Grade 3 – part time, (Pro-rata for term time only)Hours of Work: 25 hours per week Monday to Thursday - start time 8:45am daily (term time only, daily hours can be negotiated and confirmed on appointment) – Part of a current job share arrangement.Location: St Hugh's School, Bushfield Road,...

  • Education Administrator

    3 weeks ago

    Scunthorpe, North Lincolnshire, United Kingdom North Lincolnshire Council Full time

    Job Title: Education Health Care Plan AdministratorGrade/Salary: Grade 3 – part time, (Pro-rata for term time only)Hours of Work: 25 hours per week Monday to Thursday - start time 8:45am daily (term time only, daily hours can be negotiated and confirmed on appointment) – Part of a current job share arrangement.Location: St Hugh's School, Bushfield Road,...

  • Medical Coordinator

    1 week ago

    Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    About the RoleThe Medical Secretary will be the primary point of contact for all administrative issues related to patients' care pathways. This role requires strong organizational and communication skills to ensure seamless coordination of patient appointments, referrals, and medical records.Main Responsibilities Process and log referrals, including paper...

  • Cancer Data Coordinator

    4 weeks ago

    Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    About the RoleWe are seeking a highly motivated and organized individual to join our Cancer Tracking Team as a Cancer Data Coordinator. The successful candidate will be responsible for coordinating the weekly MDT Meetings, tracking cancer waiting times, and undertaking data collection and entry to enable the provision of high-quality cancer data for...

  • Cancer Data Coordinator

    4 weeks ago

    Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    About the RoleWe are seeking a highly motivated and organized individual to join our Cancer Tracking Team as a Cancer Data Coordinator. The successful candidate will be responsible for coordinating the weekly MDT Meetings, tracking cancer waiting times, and undertaking data collection and entry to enable the provision of high-quality cancer data for...

  • Cancer Data Coordinator

    3 weeks ago

    Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    About the RoleWe are seeking a highly motivated and organized individual to join our Cancer Tracking Team as a Cancer Data Coordinator. The successful candidate will be responsible for coordinating the weekly MDT Meetings, tracking cancer waiting times, and undertaking data collection and data entry.Key ResponsibilitiesCoordinate the weekly MDT Meetings and...

  • Cancer Data Coordinator

    3 weeks ago

    Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    About the RoleWe are seeking a highly motivated and organized individual to join our Cancer Tracking Team as a Cancer Data Coordinator. The successful candidate will be responsible for coordinating the weekly MDT Meetings, tracking cancer waiting times, and undertaking data collection and data entry.Key ResponsibilitiesCoordinate the weekly MDT Meetings and...

  • Cancer Data Coordinator

    3 weeks ago

    Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    About the RoleWe are seeking a highly motivated and organized individual to join our Cancer Tracking Team as a Cancer Data Coordinator. The successful candidate will be responsible for coordinating the weekly MDT Meetings, tracking cancer waiting times, and undertaking data collection and data entry.Key ResponsibilitiesCoordinate the weekly MDT Meetings and...

  • Cancer Data Coordinator

    3 weeks ago

    Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    About the RoleWe are seeking a highly motivated and organized individual to join our Cancer Tracking Team as a Cancer Data Coordinator. The successful candidate will be responsible for coordinating the weekly MDT Meetings, tracking cancer waiting times, and undertaking data collection and data entry.Key ResponsibilitiesCoordinate the weekly MDT Meetings and...

  • IT Operations Coordinator

    2 weeks ago

    Scunthorpe, North Lincolnshire, United Kingdom NHS Foundation Trust Full time

    Job OverviewWe are seeking an IT Operations Coordinator to join our dynamic IT Operations Team. The successful candidate will be responsible for providing administration and coordination within IT Operations using Techshop and the ITSM system.Main Duties of the Job· Responsible for the administration of purchasing of all new IT hardware and software,...

  • Cancer Data Coordinator

    4 weeks ago

    Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    About the RoleWe are seeking a highly motivated and organized individual to join our Cancer Tracking Team as a Cancer Data Coordinator. The successful candidate will be responsible for coordinating the weekly MDT Meetings, tracking cancer waiting times, and undertaking data collection and data entry to enable the provision of high-quality cancer data for...

  • Cancer Data Coordinator

    4 weeks ago

    Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    About the RoleWe are seeking a highly motivated and organized individual to join our Cancer Tracking Team as a Cancer Data Coordinator. The successful candidate will be responsible for coordinating the weekly MDT Meetings, tracking cancer waiting times, and undertaking data collection and data entry to enable the provision of high-quality cancer data for...

  • Business Operations Coordinator

    1 week ago

    Scunthorpe, North Lincolnshire, United Kingdom Service Care Solutions Full time

    We are seeking a highly organized and detail-oriented Business Administrator to join our dynamic SEND team at Service Care Solutions. The successful candidate will provide high-quality administrative support, ensuring the smooth operation of daily tasks and processes.Key Responsibilities:Provide administrative support to the SEND team, maintaining accurate...

  • Cancer Data Coordinator

    1 month ago

    Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    About the RoleWe are seeking a highly motivated and organized individual to join our Cancer Tracking Team as a Cancer Data Coordinator. The successful candidate will be responsible for coordinating the weekly MDT Meetings, tracking cancer waiting times, and undertaking data collection and data entry.Key ResponsibilitiesCoordinate the weekly MDT Meetings and...

  • Cancer Data Coordinator

    3 weeks ago

    Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    About the RoleWe are seeking a highly motivated and organized individual to join our Cancer Tracking Team as a Cancer Data Coordinator. The successful candidate will be responsible for coordinating the weekly MDT Meetings, tracking cancer waiting times, and undertaking data collection and data entry.Key ResponsibilitiesCoordinate the weekly MDT Meetings and...

  • Cancer Data Coordinator

    3 weeks ago

    Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    About the RoleWe are seeking a highly motivated and organized individual to join our Cancer Tracking Team as a Cancer Data Coordinator. The successful candidate will be responsible for coordinating the weekly MDT Meetings, tracking cancer waiting times, and undertaking data collection and data entry.Key ResponsibilitiesCoordinate the weekly MDT Meetings and...

  • Cancer Data Coordinator

    3 weeks ago

    Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    About the RoleWe are seeking a highly motivated and organized individual to join our Cancer Tracking Team as a Cancer Data Coordinator. The successful candidate will be responsible for coordinating the weekly MDT Meetings, tracking cancer waiting times, and undertaking data collection and entry to enable the provision of high-quality cancer data for...

  • Cancer Data Coordinator

    1 month ago

    Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    About the RoleWe are seeking a highly motivated and organized individual to join our Cancer Tracking Team as a Cancer Data Coordinator. The successful candidate will be responsible for coordinating the weekly MDT Meetings, tracking cancer waiting times, and undertaking data collection and data entry.Key ResponsibilitiesCoordinate the weekly MDT Meetings and...

  • Cancer Data Coordinator

    3 weeks ago

    Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    About the RoleWe are seeking a highly motivated and organized individual to join our Cancer Tracking Team as a Cancer Data Coordinator. The successful candidate will be responsible for coordinating the weekly MDT Meetings, tracking cancer waiting times, and undertaking data collection and entry to enable the provision of high-quality cancer data for...

  • Cancer Data Coordinator

    3 weeks ago

    Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full time

    About the RoleWe are seeking a highly motivated and organized individual to join our Cancer Tracking Team as a Cancer Data Coordinator. The successful candidate will be responsible for coordinating the weekly MDT Meetings, tracking cancer waiting times, and undertaking data collection and data entry.Key ResponsibilitiesCoordinate the weekly MDT Meetings and...