Contracting Support Specialist

1 week ago


Wilmslow, Cheshire East, United Kingdom Pareto Full time £25,000 - £26,000
About the Role

Pareto, a leading sales and apprenticeship training and development company, is seeking a highly organized and enthusiastic Administrative Officer/Receptionist to support the day-to-day running of our contracting business.

The successful candidate will be a proactive, decisive, and time-managed individual with high standards of work and attention to detail. Experience within an administration/coordinator role is essential for this position.

Key Responsibilities
  • Administrative Tasks:
    • General administrative duties, including record keeping, answering phone calls, and dealing with general inquiries, data input, and appointment making.
    • Assisting with the on-boarding and compliance process, including sending and receiving client/candidate paperwork and documents, preparing contracts, and ensuring deadlines are met.
    • Processing amendments to contracts.
    • Booking and recording candidate holidays and absences.
    • Processing timesheets to ensure payments are made on time.
    • Note taking for meetings.
    • Ensuring all candidate and client records are up to date.
    • Reporting, monitoring, and evaluation of documents.
    • Speaking to candidates and clients over the phone.
    • Support with Employee Relation duties.
    • Wellbeing support.
  • Reception Tasks:
    • Front of House: Management and organization of the Wilmslow reception, greeting staff, clients, and delegates into the office, ensuring they follow the sign-in process and are aware of health and safety protocols.
    • Supplies: Maintain and order office supplies, ensuring adequate stock levels.
    • Facility maintenance: Support the facilities manager with any office maintenance requirements, such as fire alarm testing and PAT testing.
    • Visitor Management: Point of contact for all visitors to the Wilmslow office, ensuring a professional and welcoming environment is maintained.
    • Training & Meeting Room Bookings: Management and scheduling of room bookings for internal staff.
Requirements
  • Strong organization skills.
  • Ability to multitask and adapt to change.
  • Excellent customer service.
  • Confident with IT.
  • Strong interpersonal skills.
  • Excellent communication skills, both written and verbal.
  • Attention to detail.
  • Solution-focused/problem solver.


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