Contracting Support Specialist
1 week ago
Pareto, a leading sales and apprenticeship training and development company, is seeking a highly organized and enthusiastic Administrative Officer/Receptionist to support the day-to-day running of our contracting business.
The successful candidate will be a proactive, decisive, and time-managed individual with high standards of work and attention to detail. Experience within an administration/coordinator role is essential for this position.
Key Responsibilities- Administrative Tasks:
- General administrative duties, including record keeping, answering phone calls, and dealing with general inquiries, data input, and appointment making.
- Assisting with the on-boarding and compliance process, including sending and receiving client/candidate paperwork and documents, preparing contracts, and ensuring deadlines are met.
- Processing amendments to contracts.
- Booking and recording candidate holidays and absences.
- Processing timesheets to ensure payments are made on time.
- Note taking for meetings.
- Ensuring all candidate and client records are up to date.
- Reporting, monitoring, and evaluation of documents.
- Speaking to candidates and clients over the phone.
- Support with Employee Relation duties.
- Wellbeing support.
- Reception Tasks:
- Front of House: Management and organization of the Wilmslow reception, greeting staff, clients, and delegates into the office, ensuring they follow the sign-in process and are aware of health and safety protocols.
- Supplies: Maintain and order office supplies, ensuring adequate stock levels.
- Facility maintenance: Support the facilities manager with any office maintenance requirements, such as fire alarm testing and PAT testing.
- Visitor Management: Point of contact for all visitors to the Wilmslow office, ensuring a professional and welcoming environment is maintained.
- Training & Meeting Room Bookings: Management and scheduling of room bookings for internal staff.
- Strong organization skills.
- Ability to multitask and adapt to change.
- Excellent customer service.
- Confident with IT.
- Strong interpersonal skills.
- Excellent communication skills, both written and verbal.
- Attention to detail.
- Solution-focused/problem solver.
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