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HR Officer

2 months ago

London, Greater London, United Kingdom UK Export Finance Full time
Job Summary

The HR Team at UK Export Finance is seeking a highly skilled and experienced HR Officer to join our Resources Division. As a key member of our team, you will provide end-to-end in-house HR support to our department, focusing on people management, recruitment, and employee onboarding.

Key Responsibilities
  • Resourcing
    • Support the delivery of an efficient, high-quality, and compliant recruitment service, acting as a trusted advisor to line managers and candidates.
    • Provide advice and guidance to hiring managers, ensuring they understand the resourcing process and manage expectations.
    • Produce candidate packs, upload jobs to the Civil Service Jobs applicant tracking system, and promote vacancies on relevant job boards.
    • Liaise with and manage candidates throughout the recruitment process.
    • Invigilate recruitment tests and exercises as needed.
    • Monitor emails and respond promptly to ensure excellent customer service.
    • Liaise with other Government Departments on transferees to ensure accurate information is received.
    • Participate in recruitment validation meetings, sharing knowledge, providing advice, and making decisions.
    • Use effective judgment when negotiating offers to new joiners, adhering to policy guidelines and parameters.
    • Accurately and efficiently manage and maintain HR Information System (iTrent) to capture all onboarding activity.
    • Collaborate with other HR colleagues, including HR Operations, Payroll, and Learning & Development, to ensure seamless communication and updates.
    • Ensure compliance with the Civil Service Recruitment Principles and follow the Procurement policy for all recruitment-related expenses.
    • Manage relationships and placements with recruitment agencies within the UKEF procurement guidelines, ensuring Purchase Orders are raised correctly.
  • Employee Induction
    • Responsible for weekly inductions for all new employees and non-payroll staff, ensuring questions are answered and induction materials are up-to-date.
    • Undertake inductions for new employees, ensuring accurate records and contracts of employment are issued.
    • Onboard new joiners, including contracts, referencing, and security checks (CTC and SC).
    • Ensure accurate employee records and payroll records are maintained in HR systems.
    • Undertake referencing and onboarding checks, ensuring necessary documents are held for security requirements.
    • Maintain the audit register and update records accordingly.
    • Work with L&D, Security, and FCDO to ensure new starters attend Security Essentials training and accurate records are maintained.
  • Resourcing (Off-Payroll)
    • Support line managers with sourcing and onboarding temporary or contractor staff, managing relationships between agencies and hiring managers.
    • Manage the relationship between agencies and hiring managers, ensuring CVs are processed through the PSR/DOS frameworks and IR35 checks are undertaken where applicable.
Person Specification

Essential

  • 5 GCSE qualifications (including Maths and English) equivalent of grade C or above or demonstrable evidence of continued personal development in a recruitment setting.
  • Achieved or working towards a professional HR qualification (CIPD level 5).
  • Understanding and strong working knowledge of employment law specifically relating to recruitment.
  • Understanding of employee onboarding principles, referencing, and security checks.
  • Knowledge of the practices of contracted and off-payroll workers.
  • Strong working knowledge of MS Office functions, Word, Excel, PowerPoint.
  • Understanding of equality and diversity issues in relation to recruitment.

Desirable

  • Prior experience working directly within a HR Resourcing function (in-house).

Behaviours

  • Managing a Quality Service
  • Delivering at Pace
  • Communicating and Influencing
  • Working Together

Technical Skills

  • Technical - Work-based exercise (details will be provided to successful candidates)
  • Technical - In-Tray Exercise (details will be provided to candidates invited to interview)