Office Administrator

3 weeks ago


Exeter, Devon, United Kingdom South West Water Full time
About South West Water
At South West Water, we are dedicated to establishing robust foundations for our business, fostering a culture that encourages innovation and improvement. We take pride in delivering reliable and high-quality drinking water and wastewater services to the beautiful South West region. Our commitment extends to achieving net-zero by 2030, in collaboration with Wildlife Trusts, National Parks, and local partners, ensuring a sustainable future for generations to come.

Role Overview
We are currently seeking a Technical Administrator to provide essential administrative support within our Adoptions Team. This team is responsible for managing the delivery of new development adoptable assets. The successful candidate will play a crucial role in project and program delivery, including reporting, budget oversight, and monitoring scheme progress.

Key Responsibilities:
  • Maintain essential project documentation, ensuring accurate completion, recording, and storage to uphold a clear audit trail in accordance with company procedures.
  • Conduct data collection and analysis to equip project teams with necessary information for timely program delivery.
  • Create and manage projects within the company's Ellipse system, adhering to corporate protocols.
  • Monitor the status of key documents and follow up on outstanding actions, collaborating with both internal and external stakeholders.
  • Ensure timely completion of asset registration forms and submit these, along with 'as constructed' drawings, to the GIS team and clients as per established procedures.
  • Process financial orders and manage invoice transactions.
  • Generate, run, and update reports related to the program as part of the monthly management cycle.
  • Coordinate meetings, manage car hire, input timesheets, and handle other administrative tasks as required.
  • Ensure adherence to project milestones and workload deadlines, collaborating with the team to meet time and budget expectations.
  • Provide regular and accurate performance updates to the project team through established reporting systems.

Candidate Profile:
  • Demonstrated administrative experience in a dynamic office environment.
  • Proficient in data manipulation and analysis using spreadsheet software.
  • Strong oral and written communication skills.
  • Logical and analytical problem-solving abilities.
  • Adept at managing high-volume workloads with organized and methodical approaches.
  • Ability to work under pressure while maintaining accuracy and attention to detail.
  • Proficient in MS Office and other relevant software.

What We Offer:
We recognize that our staff's support and commitment are vital to our success. Therefore, we provide opportunities for ongoing development and training for a long-term career with us. As one of the largest companies in the South West, we are proud to have received Investors in People recognition.

Benefits Include:
  • Generous holiday allowance plus bank holidays
  • Discretionary bonus
  • Competitive contributory pension
  • Share-save scheme
  • Various health benefits
  • Wellbeing support programs
  • A range of group discounts
  • Cycle to work scheme
  • Financial support services
  • And much more

Our Commitment to Diversity:
We celebrate diversity and strive to create a culture of belonging where inclusion is instinctive. Our core values are essential to our success: Be Rock Solid - Build trust and be trusted. Be You - Bring your best self every day. Be the Future - Embrace change and drive progress.

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