Governance Officer

2 weeks ago

London, Greater London, United Kingdom The Institution of Civil Engineers (ICE) Full time
About the Role

The Institution of Civil Engineers (ICE) is a leading professional body for civil engineers, committed to engineering a sustainable world through our work in education, standards, and influencing policy.

Job Summary

We are seeking a Governance Officer to provide efficient and effective support to all Trustee Board and Council related operations. This role is crucial in ensuring the smooth running of the Institution and the delivery of our objectives.

Key Responsibilities
  • Customer Focus
    • Interact with candidates in producing material for Trustee Board and Council election ballots.
    • Assist the Governance Manager in ensuring the smooth running of ICE ballot processes.
    • Ensure the accurate production of the annual register of interests.
    • Liaise with Trustees and obtain their related party transactions.
    • Provide advice on the interpretation of the Royal Charter and By-laws.
    • Progress arrangements for the annual Trustee Board Strategy Meeting.
    • Assist in developing confidential citations for Honours.
    • Provide first-line advice and guidance on Governance enquiries.
    • Respond to ad-hoc enquiries from the President, Vice Presidents, Trustees, Council members, and ICE staff.
  • Operational
    • Provide effective committee support to the Trustee Board and Council.
    • Manage the procurement of iPads for Trustees and Council members.
    • Update and maintain biographical details of Trustees and Council members.
    • Support the coordination of the annual review of ICE committees.
    • Produce and issue material for the annual Council Calendar and Committee booklet.
    • Review and maintain a five-year plan of potential candidates for Honours.
    • Support the execution of corporate governance issues and preparation of Royal Charter and By-law changes.
    • Support projects to improve or develop the Governance or Administration of the ICE.
  • Financial
    • Monitor and process expense claim forms of Trustees and Council members.
    • Monitor costs for the Trustees Annual Strategy meeting.
    • Facilitate the registration of new Trustees and Council members on the ICE's Corporate Travel Portal.
    • Seek information on Trustees/Council members annual travel patterns.
Requirements
  • Good understanding of committee protocol, understanding of governance and decision-making processes, excellent written and verbal English.
  • Intermediate user of Microsoft Package, MS Teams, and intermediate minute-taking skills.
  • Ability to develop good working relationships, particularly with trustees and member volunteers.
  • Background in committee practices and processes, including minute writing, managing tasks to meet deadlines, and working under own initiative.
  • Exposure in a Governance or Secretariat Team, managing data systems, working with senior executives, working on confidential policy matters, and understanding technical/scientific/engineering terminology is desirable.
  • Excellent time management skills, ability to plan, excellent customer service skills, great communication skills, attention to detail, teamwork, discretion, logical approach, willingness to improve systems and processes.
ICE Group Benefits
  • Hybrid working.
  • 25 days holiday + 8 Public holidays + Christmas shutdown.
  • Up to eight per cent of salary contributed to a personal pension scheme.
  • Annual £100 allowance towards your wellbeing.
  • 24-hour employee support line.
  • Death in service benefit equivalent to one year's salary.
  • Interest free season ticket loan.
  • Cycle to work scheme.
  • Big Gym membership savings with the GymFlex scheme.
  • Your Rewards discount scheme.

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