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Administrative Coordinator
2 months ago
Job Summary
We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Guidant Global. As an Administrative Coordinator, you will provide administrative support to the Head of MFTS, Senior Managers, and Management Assistant to ensure the smooth operation of the management team.
Key Responsibilities
- Coordinate ongoing training requirements for AHUK personnel with internal and external training providers
- Maintain accurate timekeeping records for the AHUK engineering and commercial teams
- Effectively manage and maintain workwear and PPE orders and issue in conjunction with the Health, Safety & Environment Advisor
- Process purchase orders, requisitions, and vendor approval forms
- Diary management and room bookings for internal and external users
- Maintain stocks of office supplies and re-order in a timely manner
- Process invoices in a timely and accurate manner
- Manage incoming post, correspondence, and other administrative tasks
- Process visitor forms for all staff and AHUK visitors
- Monitor and manage access for all employees and visitors within the facility
- Liaise with other departments at all levels within the company
- Provide additional administrative support for the MFTS team as required
Requirements
- IT skills in word and data processing, email management, and digital file storage
- Knowledge and understanding of office procedures and terminology
- High standards of spoken and written English, including spelling and punctuation
- Excellent customer service skills and a friendly and professional manner
- Good standard of literacy and numeracy for reporting and business correspondence
- Organizational skills and the ability to plan and prioritize workloads to meet deadlines
- Focus and attention to detail
- A 'can-do' attitude and commitment to getting the job done accurately and on time
- Discretion and confidentiality
Desirable Skills
- A basic understanding of accounting practices
- Knowledge of Google Workspace suite of business applications
- Experience of SAP database software
Working Conditions
- Basic Security Clearance is required for this position due to MoD Security requirements
- Must have a Full UK driving License and a vehicle available for work purposes
- Hours of work: up to 37.5 hours per week. Part-time hours will be considered.
