Administrative Support Specialist

4 days ago

Leatherhead, Surrey, United Kingdom E Personnel Recruitment Full time
Job Summary:

The Administrative Support Specialist will provide high-level administrative support to the team, ensuring seamless execution of daily office operations. This role involves a blend of administrative duties, event planning, and logistical coordination, requiring a high degree of organisational skills, attention to detail, and the ability to multitask in a dynamic environment.

Key Responsibilities:
  • Administrative Support:
    • Manage daily office operations and provide administrative support to the team.
    • Maintain and organise files, databases, and correspondence.
    • Handle incoming communications and schedule meetings, appointments, and travel arrangements.
  • Event Coordination:
    • Plan, organise and execute events, including conferences, workshops, seminars, and corporate functions.
    • Coordinate all event logistics, including venue selection, catering, transportation, and accommodation.
    • Liaise with vendors, sponsors, and stakeholders to ensure successful event delivery.
    • Develop and manage event budgets, tracking expenses and ensuring cost-effectiveness.
  • Communication and Marketing:
    • Assist in the creation and distribution of promotional materials and event communications.
    • Update and maintain event-related content on the company's website and social media platforms.
    • Coordinate event registration and attendee communication.
  • Post-Event Activities:
    • Conduct post-event evaluations to gather feedback and identify areas for improvement.
    • Prepare event reports and summaries for internal and external stakeholders.
Qualifications:
  • 2+ years of experience in administrative support and/or event coordination.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Excellent written and verbal communication skills.
Key Skills and Attributes:
  • Organisational Skills: Strong ability to prioritise tasks and manage multiple projects simultaneously.
  • Attention to Detail: Keen eye for detail to ensure accuracy and quality in all tasks.
  • Interpersonal Skills: Ability to build and maintain relationships with internal and external stakeholders.
  • Problem-Solving: Creative thinker who can anticipate and solve issues that may arise.
  • Time Management: Efficient in managing time and meeting deadlines.
  • Adaptability: Flexible and able to adjust to changing circumstances and demands.
Work Environment:
  • Office-based with occasional travel to event sites.
  • Competitive salary and benefits package.
  • Opportunities for professional development and career growth.

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