Legal Support Coordinator

3 weeks ago

London, Greater London, United Kingdom Handle Recruitment Full time

Join Our Team as a Legal Support Coordinator

We are thrilled to present a unique opportunity for a Legal Support Coordinator to become part of a prominent TV Production organization on a temporary basis. In this position, you will provide essential assistance to the Head of Business & Legal, the VP of Film Business & Legal Affairs, the VP of TV Business & Legal Affairs, and the Associate Legal Counsel.

Key Responsibilities:

  • Oversee diary management, prepare meeting agendas, and coordinate all video conferencing and conference call arrangements, including travel bookings and message taking.
  • Compose letters, reports, and minutes from meetings.
  • Manage couriers for legal documents, receive paperwork, and liaise with external parties to ensure all legal documentation is properly received.
  • Handle leave and absence management for the Legal team.
  • Follow up on outstanding issues and reports as necessary.
  • Administer the team's expenses, raise Purchase Orders as needed, and oversee the Department's payment system for legal invoices.
  • Organize the Department's document storage and archiving system, both digitally and in hard copy, ensuring proper indexing and retrieval.
  • Assist the Head of Business & Legal Affairs, VPs of Business & Legal Affairs, and/or Associate Legal Counsel with special projects as directed.
  • Perform general administrative tasks.
  • Serve as the initial point of contact for daily inquiries and facilitate responses to questions across all internal departments as required.
  • Act as the first point of contact for visitors, the team's direct reports, and members of senior management teams along with their personal assistants.
  • Establish strong relationships with all personal assistants within the organization and provide backup support when necessary.
  • Carry out any additional tasks assigned by the team.

Key Requirements:

  • Immediate availability.
  • Prior experience in a law firm as a legal assistant.
  • Exceptional communication and interpersonal skills.
  • Strong organizational and communication abilities.
  • A genuine interest in the entertainment industry, particularly in film and television.

Handle actively encourages applications from individuals from under-represented backgrounds, as we are committed to attracting the best talent for every opportunity through our dedication to equality, diversity, and inclusion.

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