Front Desk Coordinator
6 days ago
Job Title: Front Desk Coordinator
Job Summary:
We are seeking a highly organized and professional Front Desk Coordinator to join our team at Office Collective. As a key member of our office team, you will be responsible for providing exceptional customer service, managing incoming calls and emails, and ensuring the smooth operation of our office.
Key Responsibilities:
- Greet Visitors: Welcome guests, clients, and employees with a friendly and professional demeanor.
- Manage Incoming Calls and Emails: Screen, assist, and transfer inquiries, ensuring all communication is efficiently handled.
- Visitor Management: Provide access fobs, guide visitors to meeting rooms, and arrange refreshments as needed.
- Meeting Coordination: Prepare meeting rooms, arrange catering, and accommodate dietary requirements.
- Mail and Deliveries: Sort and distribute incoming mail, handle outgoing mail and courier services.
- Office Supplies: Monitor and maintain inventory levels, ordering and restocking as necessary.
- Facility Management: Oversee the maintenance of office equipment and coordinate with building management and service providers.
- Budget Management: Assist in managing the office budget to ensure cost-effective operations.
- Health & Safety: Ensure compliance with health and safety regulations and maintain related records.
- Travel and Guest Support: Coordinate travel and hotel bookings for executives and guests.
- IT Support: Assist with ordering and setting up laptops for new employees.
- Special Projects: Support management with various projects or events as assigned.
Key Skills Required:
- Strong Organisational and Multitasking Abilities:
- Excellent Verbal and Written Communication Skills:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook):
- Professional Appearance and Demeanor:
- Problem-Solving Skills and High Attention to Detail:
- Willingness to Go the Extra Mile for the Team and Guests:
About Office Collective:
Office Collective is a dynamic and fast-growing company that plays a vital role in the future of offshore wind energy. We are committed to supporting the energy transition by helping businesses expand their capabilities and meet rising demands.
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