HR Coordinator Intern

2 days ago

London, Greater London, United Kingdom emarsys Full time

Job Overview

Position

HR Coordinator Intern

Department

Human Resources at Emarsys

Reports to

HR Business Partner

Stand-in

People Business Partner

Job Summary

As an HR Coordinator Intern at Emarsys, you will provide administrative support to the People Director and People Business Partner in all activities throughout the employee lifecycle, including recruitment, day-to-day requirements, and implementation of different initiatives.

Main Responsibilities

  • Maintain up-to-date employee records, complete the audit process, and request missing documents to ensure all employee files are complete.
  • Create employment letters, such as salary increase, promotion, and confirmation of employment letters.
  • Follow up on contracts, agreements, and appraisals, and obtain signatures.
  • Ensure colleagues are trained in using the holiday booking system and answer absence-related queries.
  • Run monthly probation reports and follow up with managers.
  • Assist the Talent Acquisition team with managing the interview booking process, scheduling remote/on-site interviews for candidates, when required. Prepare welcome packs for new joiners.
  • Manage the Buddy Program for all new starters.
  • Work on organizational charts.
  • Be involved in creating presentations and communications.
  • Provide administrative support to regional HR projects and assist with rolling out global HR initiatives.
  • Cover reception during regular Office Management team meetings and ad-hoc as necessary.

Additional Responsibilities

  • Work on international HR projects.

Requirements

  • University degree in business administration (ideally with specialization in HRM) or studying towards professional qualifications in HR is preferred.
  • Willing to commit up to five days a week for a period of at least 6 months (preferably a year).
  • Strong interest in generalist HR and developing a career within the HR field.
  • Some professional experience in the HR field serves as an advantage.
  • Open, proactive, and positive personality with initiative.
  • Great organizational skills.
  • Excellent MS-Office knowledge.
  • Excellent communication skills and command of the English language.
  • Proficiency in French is a plus.

Work Environment

Primarily in an office environment.

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