EMEA Accounts Payable Manager

3 hours ago

London, Greater London, United Kingdom CBRE Full time
Job Title: EMEA Accounts Payable Controller

CBRE Investment Management is seeking an experienced EMEA Accounts Payable Controller to join our team. The successful candidate will be responsible for overseeing the purchase invoice approval flow, reviewing invoices, coordinating with Business Service Organization (BSO) on timely and accurate coding, monitoring / following up on invoice aging, and serving as a key liaison between the business and BSO.

Key Responsibilities:
  • Facilitate invoice processing between business stakeholders and BSO (shared service centre provider)
  • Act as the primary point of contact for any follow-up queries on invoices provided by the business, G/L coding queries, payment status, and controls to ensure three-way match of purchase orders
  • Monitor the Urgent Payment request inbox and ensure all queries are cleared within strict timelines
  • Develop and monitor KPIs on payment processing, including invoice aging, and provide regular updates to chase outstanding approvals to ensure timely payments
  • Review pay cycle schedules to ensure minimal risk of overdue payments to vendors
  • Implement CBRE Group travel platform and lodge card solutions to be rolled out across the EMEA region to ensure corporate travel costs are appropriately recorded, recharged to funds, and in line with budget
  • Review year-end pay cycle schedule to ascertain risk of vouchers in suspense and liaise with internal reporting team to ensure invoices are properly accrued between reporting years
  • Act as the primary point of contact for P2P and Payments team for any queries related to invoices requested by the business
  • Process any approval changes in the A/P and Expense approval matrix as and when requested by Leadership
  • Act as the primary point of contact for expense queries
  • Review and approve any new vendor requests
  • Liaise with Controllership team during month-end procedures to ensure completeness of recording of liabilities across EMEA region
  • Sort and distribute post
  • Act as the primary point of contact for any vendor set-up queries for the business / liaison between business stakeholders and CVS team (e.g. master data management team for vendor set-up)
  • Assist in PPPR (Payment Practices and Performance) reporting for regulatory filing

Note: The above forms the main areas of responsibility for this role, but it is not an exhaustive list and it should be noted that responsibilities may change over time, so the need for flexibility is key and the job-holder will be expected to co-operate with reasonable changes as required.

Key Skills/Experience:
  • Strong understanding of payment end-to-end processing and ability to investigate upstream / downstream impacts in the process
  • Exceptional organizational and project management skills with the ability to quickly form professional relationships with colleagues and clients at all levels of seniority
  • Ability to prioritize and coordinate tasks efficiently, being both autonomous & a team player
  • Strong interpersonal skills and ability to build relationships and communicate effectively with relevant stakeholders
  • Excellent numeracy and analytical skills, proficient at using Microsoft Excel
  • Self-starter, able to resolve issues with own initiative, ask questions, detect problems, and provide
  • Positive mindset with a drive to continually improve and challenge existing processes
  • Excellent attention to detail and accuracy, as well as strong written and verbal communication skills
  • Ability to collaborate across functional areas and geographic regions, and build relationships
  • Experience working with PeopleSoft is desirable

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