Office Coordinator

3 weeks ago

Leicester, Leicester, United Kingdom Siamo Recruitment Full time

Office Coordinator
£12.30 Per Hour

We are pleased to present an excellent opportunity for an Office Coordinator to join a welcoming and supportive organization.

This company has a rich history of over 25 years in providing exceptional services globally and stands as a leader in its industry.

As a vital member of the Sales Team, your responsibilities will include managing the company inbox, handling requests for quotes and information, and directing other emails to the relevant team members.

You will ensure that customer deadlines are met while keeping the CRM system and project folders updated, archiving information as necessary.

Additional responsibilities include processing sales orders and warranty documents, overseeing the transition of sales to the service and after-sales teams, and collaborating with colleagues across various departments such as sales, finance, production, logistics, and service.

Moreover, you will assist in monthly sales reporting and forecasting and participate in sales and administrative team meetings.

There is also an exciting chance to engage in exhibitions, conferences, and networking events.

We seek a skilled office coordinator who is proactive, adaptable, solution-focused, and highly organized to effectively prioritize tasks.

The ideal candidate will be proficient in Microsoft Office applications. Familiarity with Sage 200 is a plus but not mandatory, as training will be provided.

The working hours are Monday to Friday from 09:00 am to 05:00 pm (08:30 am to 04:30 pm during training).

Key Responsibilities:

  • Manage incoming requests for quotes and information in collaboration with technical sales engineers.
  • Oversee the common inbox and distribute emails as necessary.
  • Track and meet customer deadlines.
  • Update the CRM system and project folders.
  • Contact consultant engineers and contractors to confirm their technical requirements for projects.
  • Archive project-specific information.
  • Process sales orders and warranty documents.
  • Facilitate the handover of sales to service and after-sales teams.
  • Assist with monthly sales reports.
  • Participate in exhibitions, conferences, and networking events.

About You:

  • Experienced in administrative roles.
  • Sales administration experience is desirable.
  • Able to prioritize tasks and meet deadlines.
  • Proficient in Microsoft Office applications; experience with Sage 200 is advantageous but not essential.
  • Detail-oriented and structured.
  • Proactive and flexible.
  • Excellent communication skills.
  • Must possess a driver's license and own vehicle due to location.

THIS POSITION IS TEMPORARY AND WILL BECOME PERMANENT AFTER A SUCCESSFUL 12 WEEKS

Benefits with Siamo Recruitment:

  • Permanent position after successful 12 weeks.
  • Siamo benefits package including various perks.
  • Comprehensive onboarding and training process.
  • Paid holidays.
  • Pension scheme.
  • Free parking available.

Siamo Benefits Package:

  • Exclusive online and high street discounts.
  • Access to GP services and professional counseling.
  • Financial support, health tracking, and wellness initiatives.

Benefits When Permanent:

  • Contributory pension scheme.
  • On-site parking.
  • Casual dress on Fridays.
  • Company social events.
  • Private healthcare after a qualifying period.
  • Death in service benefit after a qualifying period.

We encourage you to consider this opportunity if it aligns with your career aspirations.

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