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Office Support Coordinator

2 months ago

Leicester, Leicester, United Kingdom Bellrock Property and Facilities Management Full time

Office Support Coordinator

At Bellrock, we leverage innovative solutions to provide our clients with an experience that not only equips them with sophisticated building systems but also grants them peace of mind. Our approach is technology-driven, yet centered around our people. When you join Bellrock, you gain access to all the resources necessary to excel in your role - because our employees are the core of our operations, and we are dedicated to helping them thrive.

Your primary responsibility will be to deliver administrative support to our dynamic office environment.

How will you contribute to our success?

We recognize that every position is vital in ensuring our customers' peace of mind, regardless of the department. Each role contributes to our progress, and everyone has the potential to make a difference. This is how we create value for our clients and develop leading-edge building systems.

As an Office Support Coordinator at Bellrock, your contributions will include:

  • Providing general office assistance.
  • Managing extensive calendars, including scheduling meetings and arranging travel.
  • Generating purchase orders and handling invoice processing.
  • Managing expense reports and credit card transactions.
  • Coordinating travel and accommodation bookings.
  • Responding to and directing inquiries from various channels.
  • Covering reception duties, including overseeing housekeeping and meeting room management.
  • Assisting colleagues with hot desk reservations.
  • Handling postal duties, including courier services.

What qualifications are necessary?

If you are eager to be the driving force behind our business growth and take ownership of your role as an Office Support Coordinator, you will need:

  • Proficiency in computer applications, particularly the MS Office suite and Outlook.
  • Exceptional customer service and communication abilities.
  • Comfort in engaging with a diverse range of clients and senior contacts through various communication methods.
  • A professional telephone demeanor.
  • Strong administrative capabilities.
  • Ability to manage multiple tasks effectively.
  • Capacity to handle sensitive information with discretion.
  • Basic understanding of health and safety protocols.
  • Professionalism and a customer-focused mindset.
  • A positive attitude and strong interpersonal skills.
  • Meticulous attention to detail.
  • Organizational skills and commitment to tasks.
  • Sound decision-making and problem-solving abilities.
  • Flexibility in managing daily responsibilities and re-prioritizing tasks as needed.
  • A proactive approach to finding resolutions.

Work Environment

We embrace flexible working arrangements that allow our employees to manage their hours and work remotely when their roles and business needs permit. The successful candidate will be required to work from our Head Office.

What benefits can you expect?

Upon joining Bellrock, you will receive a comprehensive benefits package that includes:

  • 25 days of annual leave plus public holidays, with an additional day as a token of appreciation.
  • A salary exchange pension scheme.
  • Life insurance coverage.
  • Paid sick leave.
  • Access to the LifeWorks employee assistance and wellness program.
  • Enhanced maternity, paternity, and adoption leave.
  • Salary sacrifice options for cycling to work and technology purchases.
  • A holiday purchase scheme allowing for an additional 5 days of leave each year.
  • Discounts and offers designed to help you save on everyday expenses.
  • A healthcare cash plan.
  • MotorSave Scheme.
  • A referral program for friends.

Empowering You to Excel

We value diverse perspectives and strive to create a workplace that encourages unique voices. We aim to foster an environment where everyone feels welcome, included, and supported in their personal and professional growth.

Joining us means becoming part of an inclusive workplace that acknowledges your contributions, offers extensive learning and development opportunities, promotes flexible and hybrid working arrangements, and prioritizes your well-being. Our benefits are designed to enhance your quality of life.

Are you ready to make an impact?

Our people are our greatest asset, and we are committed to helping them thrive. We provide the necessary support for you to build a fulfilling career with us, ensuring mutual growth for both you and our organization.

We look forward to welcoming you to our team.