Company Secretarial Support Specialist

2 weeks ago

Guildford, Surrey, United Kingdom RSM Full time

About RSM Consulting

RSM Consulting is a leading provider of business solutions to middle-market clients. Our team of over 1,700 professionals delivers a wide range of services, including business transformation, deal advisory, finance function support, risk and governance, forensic and investigation services, and restructuring. We are committed to helping our clients achieve their strategic goals and empower our people to make an impact.

Overall Job Purpose

Provide administrative and technical support to the Corporate Secretarial team. This role offers the opportunity to develop a career as a chartered secretary through comprehensive training provided by RSM.

Responsibilities

  • Deliver administrative support to the Corporate Secretarial team, including raising fee notes, Companies House filings, and ensuring client compliance with the Companies Act 2006.
  • Assist with client onboarding procedures, such as gathering information on prospective clients, completing engagement acceptance programs, and preparing engagement letters.
  • Manage the sorting and distribution of client and departmental mail.
  • Maintain the Corporate Secretarial team's filing system, including creating file boxes, labeling files, and organizing both physical and digital documentation.
  • Process historic files for dissolved, transferred, or liquidated client companies, which includes preparing disengagement letters, collating statutory books and records, and adhering to RSM's document retention and destruction policies.
  • Undertake basic Company Secretarial tasks under supervision, such as preparing board minutes, resolutions, and forms; submitting documents to Companies House and HMRC Stamp Office.
  • Assist with maintaining clients' statutory registers on Diligent Entities, our dedicated Company Secretarial database.
  • Ensure accuracy and timely completion of all assigned tasks.
  • Communicate any challenges in complying with instructions promptly to senior personnel.
  • Actively seek feedback on completed work.
  • Accurately record daily time spent and ensure that charged time aligns with the performed work.
  • Continuously develop technical knowledge through relevant reading and courses.
  • Adhere to all RSM policies and procedures.
  • Perform other ad hoc tasks as requested.

Personal and Professional Qualities

  • Education to at least A Level standard or equivalent, with a minimum grade B GCSE in English Language and Maths.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Word, PowerPoint, and Excel.
  • Ability to work independently and as part of a team.
  • Strong organizational and time-management abilities.
  • Capacity to work effectively under pressure.
  • Flexibility and adaptability.
  • A keen interest in Company Law, Company Secretarial Practice, or Anti-Money Laundering legislation is preferred.

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