Project Coordinator

7 days ago


London, Greater London, United Kingdom Career Moves Group Full time £36,000

Job Title: Project Coordinator / Project Assistant

Job Summary:

We are seeking a highly organized and detail-oriented Project Coordinator / Project Assistant to join our team at Career Moves Group. As a key member of our team, you will provide administrative support to our Project Directors and senior staff members, ensuring the smooth operation of our projects.

Key Responsibilities:

  • Diary management, arranging internal and external client meetings and site visits, including sending Outlook invites, preparing agendas, and making travel arrangements.
  • Provide administrative and coordination support to Project Directors and senior staff members, including coordination of travel and all bookings, ensuring authorization from team manager.
  • Document control, including assisting the Project Directors with P&L reviews, Baselines, to keep their projects at the agreed level of profit.
  • Ad hoc administrative and coordination support to the Project team, including assisting with project submissions, such as arranging shipping for materials.
  • Travel booking for the team, including international visas, and assisting project leaders in updating project-related information.
  • Ad hoc support for project presentations in PowerPoint/Indesign, and coordinating with IT for computer problems, upgrades, and queries.
  • Coordinating with People and Talent for new starters, interviews, etc., and coordinating with the New Business team for new project proposals.
  • Assisting with project invoicing and staff planning as directed, checking timesheets, and facilitating the allocation of project resourcing.
  • Liaising with accounts and other departments on behalf of the team, and occasionally organizing social events for the team.

Requirements:

  • IT packages required: Word, Excel, PowerPoint, Outlook, and InDesign.


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