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Expense Management Specialist
2 months ago
Job Title: Expense Management Specialist
Company: Brookwood
Location: Remote
Job Type: Full-time
Hourly Rate: Up to €45 Euro - 40 hours per week
Duration: Around 6 months
About the Role:
We are seeking an experienced Expense Management Specialist to join our team at Brookwood. As an Expense Management Specialist, you will be responsible for ensuring that daily activities are operating optimally and are compliant with our company's code of conduct and compliance standards.
Key Responsibilities:
- Review, revise, and implement changes as required to ensure compliance with company policies and procedures.
- Support innovation within our organization's expense and credit card practice and implement changes to improve efficiency and effectiveness.
- Prepare analysis of credit card accounts that are aged and take actions to resolve the aged balances.
- Ensure compliance in adherence to our global credit card policy.
- Reviewing, reconciling, and approving a defined set of corporate cards.
- Administer and support the development of a comprehensive gift card program.
- Effectively and efficiently deal with all day-to-day corporate credit card related issues and queries.
- Collaborate with other departments and stakeholders to look for constant improvement and keeping our Company's Expense Policy maintained and relevant.
- Participate with the testing and implementation of new tools and software.
- Research and resolve expense discrepancies and issues.
- Analyse existing operational processes and identify opportunities for improvement.
- Review expense claims for compliance with company policy.
- Ensure proper configuration of expense systems/tools, such as Concur, AppZen.
- Administer corporate credit card program.
- Identify opportunities to drive value through process automation and the elimination of process waste.
- Design and produce a comprehensive suite of KPI reportage.
- Ensure all expense reports are processed in accordance with the Travel and Expense Policy.
- Monitor the daily feed from Concur to SAP: correct the errors and make sure the data From Concur has correctly entered SAP.
- Process Cash Advances and monitor the aging.
- Reply and handle Zendesk tickets.
- Prepare expense data analysis, cooperating with other departments to support our stakeholders.
- Reconcile 15+ NL Travel corporate credit cards.
- Research and resolve expense discrepancies and issues.
- Review and process 80+ corporate credit cards on a monthly basis.
- Improve current reporting, KPI's and audit rules.
Requirements:
- 3+ years of experience in expense reimbursement/Credit Cards
- Relevant experience working in the Travel Business essential
- Profound knowledge of Concur Travel and Concur Expense
- Ability to write procedures and policies and translate them into the Booking environment
- Advanced computer skills, including a good working knowledge of Word and Excel required
- Highly proficient in both spoken and written English
- Highly analytical and conceptual
