Expenses Auditor

3 weeks ago

London, Greater London, United Kingdom Mace Full time
Job Title: Expenses Administrator

Mace is seeking a highly organized and detail-oriented Expenses Administrator to join our team. As an Expenses Administrator, you will play a critical role in ensuring the effective and timely auditing of employee expense claims.

Key Responsibilities:
  • Act as a point of contact for employees to assist with issues regarding expense claims.
  • Provide Oracle maintenance support, liaising with the Oracle team to resolve expenses issues, enhancements, and changing business needs.
  • Generate ad-hoc reports as requested by finance/project managers and stakeholders.
  • Audit employees' expenses in Oracle in line with the Mace expense policy, and within the timeframes set in the expenses calendar.
  • Support and cover the expenses auditing lead with the generation of payment run files for each business unit for accounts payable to facilitate two payment runs per month.
  • Identify and manage errors arising from payment run files, which may involve liaising with employees, AP, finance, and Oracle IT team.
  • Produce a half-yearly calendar detailing expenses deadlines and payment runs (in conjunction with AP), publishing the dates on InfoMace for employees' reference.
  • Be familiar with the expense policy to ensure auditing is carried out efficiently, and provide recommendations on policy updates gained from the auditing process.
  • Review and update regularly the expenses page on Infomace.
  • Update expenses FAQs based on regular queries from employees for distribution or publishing.
Requirements:
  • GCSE qualification including English and Maths subjects.
  • Proven background in administration, ideally in a similar environment.
  • Proficiency in Microsoft suite/software and excellent communication skills. Knowledge of Oracle is beneficial to this role.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. We are open to discussing part-time, flexible, and hybrid working options if suitable within the role.

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