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Administrative Support Specialist

2 months ago

Poole, Poole, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

Position Overview

An opportunity has emerged within University Hospitals Dorset NHS Foundation Trust for an Administrative Support Specialist to join a dedicated team providing comprehensive administrative assistance to Consultant Histopathologists.

Key Responsibilities

The successful candidate will be responsible for:

  • Delivering a complete administrative service to the Consultant Histopathologists.
  • Facilitating the organization of the workload for the Consultant Histopathologists.
  • Generating medical documentation, including patient-related records and specialized reports.
  • Entering data into the laboratory information management system.
  • Handling inquiries from both internal and external stakeholders, via telephone and in person.

Candidate Profile

The ideal applicant will possess strong organizational skills, the ability to prioritize tasks effectively, and confidence in engaging with healthcare professionals, including colleagues and clinicians. Attention to detail, commitment, and teamwork are essential attributes for this role.

Working Hours

This position requires availability five days a week, Monday to Friday, during standard working hours.

About the Organization

University Hospitals Dorset NHS Foundation Trust is committed to upholding values that define our team culture. These values guide our interactions with patients, visitors, and colleagues, ensuring a supportive and collaborative environment.

Qualifications and Experience

Essential Qualifications:

  • Good general education, including proficiency in English and Mathematics.
  • Experience in a secretarial, personal assistant, or administrative role.
  • Proficiency in data entry and office management systems.

Desirable Qualifications:

  • Experience with audio typing and copy typing.
  • Familiarity with data administration and word processing software.
  • Knowledge of medical terminology and hospital management systems.

Personal Attributes

The successful candidate will demonstrate:

  • Ability to work collaboratively within a team.
  • High level of accuracy and attention to detail.
  • Understanding of confidentiality requirements.
  • Capability to manage and prioritize their own workload effectively.
  • Ability to work independently and under pressure in a dynamic office environment.

Language Proficiency

Applicants must possess a good command of written and spoken English, with a polite and professional telephone manner.