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Academic Office Coordinator

2 months ago

London, Greater London, United Kingdom Front Marketing Recruitment Full time
Job Title: Academic Office Manager

Job Summary:

We are seeking an experienced Academic Office Manager to join our team at Front Marketing Recruitment. The successful candidate will be responsible for ensuring the smooth and efficient operation of our office, covering all reception, facilities management, administration, and health & safety requirements.

Key Responsibilities:

  • Health & Safety and Facilities Oversight:
  • Develop and implement procedures for health and safety, security, IT, cleaning, utilities, and internal communications.
  • Coordinate office maintenance, working with external service providers and internal teams to manage internet, phone systems, and IT support.
  • Employee and Guest Experience:
  • Meet and greet employees and visitors, delivering an outstanding experience by balancing a professional atmosphere with an engaging and supportive workspace.
  • Manage administrative and reception tasks, such as handling phone calls, greeting guests, and maintaining office supplies and kitchen provisions.
  • Organise travel arrangements for senior staff and group travel when necessary.
  • Office Operations:
  • Ensure the effective management of all office facilities and services, meeting the needs of staff and supporting the daily operations of the workplace.
  • Establish new contracts and service agreements for office management as required.
  • Prepare the office for occupation, ensuring all necessary facilities and resources are in place before opening.
  • People Support and Communication:
  • Assist with onboarding new employees and build strong relationships with all teams to foster a positive work culture.
  • Event Planning and Coordination:
  • Arrange catering, manage bookings for events and meetings, and coordinate activities at various venues.
  • Excellent communication and relationship-building abilities.
  • Experience in office or facilities management, or a similar role.
  • Proficiency with IT and office management systems.

Key Qualities:

  • Proactive, detail-oriented, and adaptable.