Academic Office Coordinator

6 days ago


London, Greater London, United Kingdom Front of House Recruitment Full time
Job Title: Academic Office Manager

We are seeking a highly organized and detail-oriented Academic Office Manager to join our team at Front of House Recruitment. As the primary contact for visitors and a key liaison within the building's community, you will play a crucial role in ensuring the smooth and efficient operation of the office.

Key Responsibilities:
  • Health & Safety and Facilities Oversight:
    • Develop and implement procedures for health and safety, security, IT, cleaning, utilities, and internal communications.
    • Coordinate office maintenance, working with external service providers and internal teams to manage internet, phone systems, and IT support.
  • Employee and Guest Experience:
    • Deliver an outstanding experience for both employees and visitors by balancing a professional atmosphere with an engaging and supportive workspace.
    • Manage administrative and reception tasks, such as handling phone calls, greeting guests, and maintaining office supplies and kitchen provisions.
    • Organise travel arrangements for senior staff and group travel when necessary.
  • Office Operations:
    • Ensure the effective management of all office facilities and services, meeting the needs of staff and supporting the daily operations of the workplace.
    • Establish new contracts and service agreements for office management as required.
    • Prepare the office for occupation, ensuring all necessary facilities and resources are in place before opening.
  • People Support and Communication:
    • Assist with onboarding new employees and build strong relationships with all teams to foster a positive work culture.
    • Collect feedback to enhance employee satisfaction and communicate updates effectively across the organisation.
  • Event Planning and Coordination:
    • Arrange catering, manage bookings for events and meetings, and coordinate activities at various venues.
    • Organise internal events and ensure all functions run smoothly and professionally.
Requirements:
  • Strong organisational and multitasking skills.
  • Excellent communication and relationship-building abilities.
  • Experience in office or facilities management, or a similar role.
  • Proficiency with IT and office management systems.
  • Capability to foster a positive and efficient work environment.
Qualities:
  • Proactive, detail-oriented, and adaptable.
  • Ability to work independently and manage multiple priorities.
  • Committed to creating a positive workplace experience.


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