Administrative Support Specialist

3 days ago


Didcot, Oxfordshire, United Kingdom Purple Placements Full time

About the Role:

The Office Administrator will provide administrative support to the Administration Manager and the admin team at Purple Placements. This role is responsible for providing a complete support service to the organization, including tasks such as:

  • Meeting and greeting visitors in a professional manner
  • Sorting and distributing post and emails in a timely manner
  • Organizing the Finance mailbox and ensuring emails are in the appropriate folders
  • Processing purchase invoices and credit notes onto the in-house system
  • Ensuring all invoiced items have been received and are assigned to the correct job codes
  • Resolving invoice queries and maintaining the invoice query folder
  • Checking Sub-Contractor invoices for accuracy and processing in line with the scheduling system
  • Maintaining the Sub-Contractor matrix and ensuring all current Insurances, training certificates, and T&Cs are received and filed
  • Supplier Statement reconciliation
  • Processing employee mileage expenses onto the system
  • Setting up new Vendors & Clients onto the system
  • Issuing Remittance advices to Suppliers
  • Collating and reconciling Credit Card receipts weekly and assigning receipts to the correct job codes
  • Monitoring employee expenses and receipts within the company system
  • Adding current project numbers to the expense system
  • Assisting with the booking of staff training courses and maintaining the employee training matrix
  • Filing & Archiving (electronic and paper)
  • Supporting and covering for other administration team members while they are on annual leave
  • Running company errands to the post office, key cutting, etc.
  • Signing for goods received when required
  • General data entry and ad-hoc administration duties
  • Maintaining trusting relationships with suppliers, customers, and colleagues

About You:

We are looking for a hard-working professional who is looking to develop their skills in a variety of office support tasks in a quick-paced office environment. The ideal candidate will have excellent communication and organizational skills, be able to work diligently under pressure, and work effectively in a team environment. They must be comfortable working with a high degree of attention to detail and discretion, as well as incorporating new and effective ways to achieve better results.



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