Administrative Support Specialist
3 days ago
We are seeking an Administrative Support Assistant Level 2 to join our Accommodation & Administration team within the Buildings & Estates Management Department.
Key Responsibilities:- Security Pass Management:
- Issue security passes to eligible staff, including checking applications and entering data into systems.
- Verify IDs, photograph applicants, and issue passes.
- Complete associated administrative tasks and filing.
- Manage the leaver process, including collecting passes and updating records.
- Oversee the renewal of passes before expiration, including identifying eligible staff and confirming renewal needs with management.
- Provide guidance on pass-related queries from staff.
- Security Checks and Clearances:
- Administer Basic Personnel Security Standard processes.
- Collaborate with the Security team to identify staff for security checks.
- Enter applicant details into the system operated by an outsourced provider.
- Notify candidates of expected communications from the provider and monitor application progress.
- Follow up with candidates to ensure timely submission of required documents.
- Review final reports, request additional information if necessary, and communicate with authorisers.
- Support National Security Vetting (NSV) Clearances and assist with general security administration.
- Access Control System:
- Assist with the Access Control System to manage and monitor entry and exit.
- General Support:
- Provide support to other components of the Accommodation & Administration team as needed, ensuring that these tasks do not interfere with primary responsibilities.
- Proven administrative experience with a focus on security and confidentiality.
- Ability to achieve SC vetting clearance.
- Excellent organizational skills and ability to manage multiple tasks concurrently.
- Proactive and discrete, with a keen eye for detail and commitment to safeguarding sensitive information.
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Didcot, Oxfordshire, United Kingdom Rullion Limited Full time{"About the Role": "We are seeking an Administrative Support Assistant Level 2 to join our Accommodation & Administration team within the Buildings & Estates Management Department. This role is crucial for maintaining security protocols and managing personnel access effectively.", "Key Responsibilities": "Security Pass Management:Issue security passes to...
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Didcot, Oxfordshire, United Kingdom Rullion Limited Full time{"About the Role": "We are seeking an Administrative Support Assistant Level 2 to join our Accommodation & Administration team within the Buildings & Estates Management Department. This role is crucial for maintaining security protocols and managing personnel access effectively.", "Key Responsibilities": "Security Pass Management:Issue security passes to...
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