Administrative Support Specialist
13 hours ago
We are seeking an experienced Administrator to provide support to our events team. As the first point of contact, you will be responsible for managing all correspondence, processing event bookings, and ensuring delegate information is complete and accurate.
Key Responsibilities- Act as the first point of contact for all events enquiries, ensuring all correspondence is managed effectively and professionally.
- Process all event bookings, ensuring delegate information is complete and accurate, and process invoices and credit notes.
- Ensure all event information is kept up to date and that all activity for each event is recorded on the relevant database.
- Assist with exhibitor liaison, ensuring all exhibitors are booked and processed, and they have completed all associated documents.
- Assist with event preparations, including the production of badges, mail merges, and gathering of all materials.
- Assist with team-specific office administration duties, such as post, booking meeting rooms, minute taking, and events diary management.
- Liaise with suppliers to obtain quotes and turnaround times for design work, print costs, and mailing services.
- Assist in the distribution of promotional materials, including e-shots, brochures, flyers, and website updates.
- Assist with post-event follow-up, including processing feedback forms and reorganising materials and literature.
- Strong administrative, organisational, and time management skills.
- Excellent IT literacy, with demonstrable knowledge of Outlook, Word, Excel, and Mail Merge.
- Educated to GCSE standard.
- Prepared to travel for external meetings and events, with a willingness to be flexible on hours if necessary.
- A driver's licence is essential, with own transport due to the office location.
- Flexible working around the core hours of 10am - 4pm.
- Generous holiday allowance.
- Pension.
- Life assurance.
- Health Cash Plan.
- Employee Discount Scheme.
- On-site parking.
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