Administrative Coordinator for Links Centre Operations

3 weeks ago


Inverness, Highland, United Kingdom Scottish Prison Service Full time
Job Objective

The primary aim of this position is to deliver administrative support to the Links Centre team operating within the Offender Outcomes division.

Key Responsibilities:

  • Perform administrative tasks, including the preparation of daily lists for the Links Centre, photocopying, filing, and taking minutes.
  • Manage internal and external phone communications, schedule Teams meetings, video court sessions, and appointments for agents, as well as handle various correspondence.
  • Provide temporary coverage for HDC Admin, ensuring proficiency in this role to execute tasks effectively.
  • Offer relief support for Casework (ICM) & My Compass Assessment Admin, maintaining the necessary skills to fulfill these responsibilities competently.
  • Oversee the distribution and management of domestic supplies to the Links Centre and Regimes areas.
  • Adhere to the SPS wages policy for the weekly administration and allocation of work parties on PR2/SharePoint for prisoner wage payments.
  • Assist the Casework Manager and other team members with ad hoc tasks as required, aligned with the role's responsibilities.
  • Compile, manage, and disseminate relevant records in compliance with SPS, Government, and Legislative Data Protection and records management standards.
Candidate Profile

The recruitment and selection process at SPS is grounded in our Competencies for Success Framework, which outlines the essential behaviors and standards expected from candidates and staff.

Evaluation of specific behaviors, which encompass eight key areas, will be based on the role applied for. While not all behaviors will be assessed, focus will be placed on those deemed critical for the position.

Qualification Criteria:

  • A minimum of 2 National 5 or equivalent qualifications, including English and Mathematics, or relevant experience in a similar environment.

Knowledge, Skills, and Experience:

  • Proven experience in administrative functions, such as telephone management, filing, and data entry.
  • Proficient in Microsoft Word, Excel, and Outlook.
  • Ability to comprehend and adhere to policies and procedures.

Behavioral Expectations:

  • Effective Listening & Communication
  • Planning & Organization
  • Relationship Building & Collaboration

Selection Process: The initial stage will involve an interview.



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