Events Coordinator

4 weeks ago


Saint Peters, Kent, United Kingdom Broadstairs and St. Peter's Town Council Full time

Job Title: Temporary Events Administrator

Job Type: Temporary, 1 year contract

Hours: Part-Time, 20 hours per week

Benefits: Flexible working, pension, occupational sick pay, and generous annual leave package

We are currently recruiting for a temporary Events Administrator to support in the organising and running of the community events hosted by Broadstairs and St Peter's Town Council. This will be a 12-month temporary contract.

Key Responsibilities:

  • Organise and follow a schedule of events throughout the year and ensure plans are followed.
  • Act as the main point of contact for all enquiries relating to the community.
  • Maintain an online booking diary.
  • Work with the Civic & Support Officer on the delivery of effective marketing of the community events.
  • Assist in the set up and close down of each community event, with support from the council staff.
  • Ensure that any specific requirements are met, including refreshments and audio and PA equipment.
  • Ensure all events services are ready for events and furniture is in safe working conditions. This requires liaising with the Events Supervisor.
  • Report any issues to the Events Supervisor in relation to the health and safety of the event areas and conduct on-site event checklists before every event.
  • Regularly report to the Town Clerk on progress of scheduled works/events ensuring events are within budget requirements.
  • Attend and report at the quarterly Events, Leisure and Tourism Committee meetings with the Civic & Support Officer.
  • Any other duties appropriate to the post, agreed mutually between the post holder and the Events.

Requirements:

  • Proven experience working in an office environment.
  • Educated to GCSE level or equivalent at Grade C/level 4 or above, including Maths and English.
  • Passionate about providing a high-quality, highly organised experience.
  • Flexible and have the ability to work at pace.
  • Excellent IT skills, competent with Microsoft office.
  • Experience working within the events and/or hospitality industry.
  • Understanding of health and safety issues at events, including management of contractors, fire safety, security systems.

What We Offer:

  • Company pension.
  • Free parking.
  • On-site parking.
  • Monday to Friday.
  • Weekend availability.


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