Ward Operations Coordinator

3 weeks ago

Brighton, Brighton and Hove, United Kingdom University Hospitals Sussex NHS Foundation Trust (279) Full time

Position Overview

We are excited to present an opportunity within our Inpatient wards at University Hospitals Sussex NHS Foundation Trust for a dedicated and proactive individual to become part of our Ward Administration team.

Available Positions: Full-time and Part-time roles (30 hours per week) with a shift pattern covering Monday to Sunday.

The ideal candidate will deliver a comprehensive administrative service within the Clinical Administration Inpatients Department.

We seek to recruit adaptable, dynamic, and driven ward coordinators for our fast-paced and welcoming Inpatient Team. Your role will be crucial in ensuring the smooth operation of duties across a designated group of wards and departments. You will facilitate the efficient and timely admission, transfer, and discharge of patients, manage medical records, and ensure accurate and prompt data entry into our Patient Administration System (PAS) to support patient care and data integrity.

Key Responsibilities

Your duties will involve close interaction with patients, their families, and a multidisciplinary team of healthcare professionals, including nurses, doctors, physiotherapists, and pharmacists. As one of the first points of contact for patients and their relatives, you will address inquiries in person, over the phone, and via email. Therefore, the successful candidate must possess exceptional communication skills, both verbal and written, along with the ability to multitask and maintain composure in high-pressure situations.

University Hospitals Sussex NHS Foundation Trust is committed to continuous professional development and actively supports staff training within the department.

Positions within the Trust are subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, necessitating a Disclosure submission to the Criminal Records Bureau to verify any past criminal convictions, reprimands, or cautions.

Appointment to this position will start at the lowest salary point unless otherwise specified by HR Employment Services.

About Us

At University Hospitals Sussex, we believe that diversity is our strength. We strive to create an inclusive environment that prioritizes patient care, as demonstrated by our Outstanding rating for Caring from the CQC. Your unique experiences will contribute to our innovative community, where everyone is encouraged to thrive. We offer various Staff Networks to promote inclusivity and can provide a buddy system to assist new team members in acclimating. We take pride in being a Disability Confident Employer (Level 2) and a Veteran Aware Trust. Our commitment to compassion and empathy extends to both our patients and staff. We recognize the importance of staff wellbeing and have developed an extensive Wellbeing Programme to support our team members. As a university trust and leader in healthcare research, we value education, training, and professional growth. From your first day and throughout your career, we are dedicated to helping you develop and succeed. We look forward to welcoming you to our team and supporting you in making a meaningful impact in healthcare.

Job Responsibilities

Your role will require close collaboration with patients, their families, and a multidisciplinary team of healthcare professionals. You will be one of the first individuals our patients and their families encounter upon entering our facility, and you will handle inquiries in person, over the phone, and via email. Consequently, the successful candidate must demonstrate excellent communication abilities and a strong aptitude for multitasking while remaining calm under pressure.

The position encompasses a variety of general administrative tasks, primarily utilizing the PAS Careflow System and Symphony. Additional tools include Outlook, Excel, Word, Spine Portal, Bloodhound, or Panda. While prior experience with our systems is not mandatory, a basic level of computer literacy and proficiency in Microsoft Office is essential.

Person Specification

Essential Skills:

  • Strong Communication Skills - both Verbal and Written
  • Proficient Administration Skills
  • Ability to Multitask Effectively
  • Team Collaboration Skills
  • IT Proficiency
  • Understanding of NHS Organizations
  • Familiarity with Word, Excel, PowerPoint, Access, and related software

Desirable Skills:

  • Knowledge of Data Protection and Caldicott Principles
  • Familiarity with System C Medway (trust-based administrative system)

Commitment to Equality, Diversity, and Inclusion

Essential:

  • Demonstrated advocacy for diversity in previous roles (as applicable)
  • Evidence of personal development to enhance understanding of equality issues

  • Junior Ward Coordinator

    3 weeks ago

    Brighton, Brighton and Hove, United Kingdom University Hospitals Sussex NHS Foundation Trust (279) Full time

    Position Overview An exceptional opportunity has emerged within the specialty medicine department for a band 6 nurse to take on the role of deputy manager for the Acute Medicine and Endocrine Ward (C5). You will collaborate with fellow band 6 nurses, providing support to the band 7 ward manager within a well-established nursing team. The C5 ward...

  • Aircraft Operations Coordinator

    14 hours ago

    Brighton, Brighton and Hove, United Kingdom EcoPlanet Green Operations GmbH Full time

    Job SummaryWe are seeking a highly skilled Aircraft Controller to join our dynamic team at EcoPlanet Green Operations GmbH. As an Operations Controller, you will play a crucial role in ensuring the delivery of exceptional service to our clients.Key ResponsibilitiesDevelop and implement effective team planning and scheduling strategies to meet client...

  • Aircraft Operations Coordinator

    16 hours ago

    Brighton, Brighton and Hove, United Kingdom EcoPlanet Green Operations GmbH Full time

    Job SummaryWe are seeking a highly skilled Aircraft Controller to join our dynamic team at EcoPlanet Green Operations GmbH. As an Operations Controller, you will play a crucial role in ensuring the delivery of exceptional service to our clients.Key ResponsibilitiesDevelop and implement effective team planning and scheduling strategies to meet client...

  • Heavy Goods Vehicle Driver

    3 days ago

    Brighton, Brighton and Hove, United Kingdom Potts & Ward, Woodcocks Ltd Full time

    About the RoleWe are seeking a skilled and experienced Heavy Goods Vehicle Driver to join our team at Potts & Ward, Woodcocks Ltd.Key Responsibilities:Operate a 7.5 tonne vehicle safely and efficientlyEnsure compliance with all relevant regulations and company policiesDevelop and maintain strong relationships with customers and colleaguesContribute to a...

  • Heavy Goods Vehicle Driver

    3 days ago

    Brighton, Brighton and Hove, United Kingdom Potts & Ward, Woodcocks Ltd Full time

    About the RoleWe are seeking a skilled and experienced Heavy Goods Vehicle Driver to join our team at Potts & Ward, Woodcocks Ltd.Key Responsibilities:Operate a 7.5 tonne vehicle safely and efficientlyEnsure compliance with all relevant regulations and company policiesDevelop and maintain strong relationships with customers and colleaguesContribute to a...

  • Operations Team Coordinator

    4 days ago

    Brighton, Brighton and Hove, United Kingdom SwimTrek Adventure Swimming Holidays Full time

    Job Title: Operations Team CoordinatorWe are seeking a highly organized and proactive individual to join our Operations Team as an Operations Team Coordinator. As a key member of our team, you will play a vital role in ensuring the smooth operation of our open water swimming holidays.Key Responsibilities:Administrative Support: Assist in coordinating and...

  • Operations Team Coordinator

    4 days ago

    Brighton, Brighton and Hove, United Kingdom SwimTrek Adventure Swimming Holidays Full time

    Job Title: Operations Team CoordinatorWe are seeking a highly organized and proactive individual to join our Operations Team as an Operations Team Coordinator. As a key member of our team, you will play a vital role in ensuring the smooth operation of our open water swimming holidays.Key Responsibilities:Administrative Support: Assist in the coordination and...

  • Financial Operations Coordinator

    2 days ago

    Brighton, Brighton and Hove, United Kingdom Tony Alan Recruitment Full time

    Job Opportunity: Financial Operations CoordinatorAbout the Role:Tony Alan Recruitment is seeking a highly skilled Financial Operations Coordinator to join our team. As a Financial Operations Coordinator, you will play a crucial role in supporting the income team with various daily tasks, ensuring the smooth operation of our financial processes.Key...

  • Financial Operations Coordinator

    2 days ago

    Brighton, Brighton and Hove, United Kingdom Tony Alan Recruitment Full time

    Job Opportunity: Financial Operations CoordinatorAbout the Role:Tony Alan Recruitment is seeking a highly skilled Financial Operations Coordinator to join our team. As a Financial Operations Coordinator, you will play a crucial role in supporting the income team with various daily tasks, ensuring the smooth operation of our financial processes.Key...

  • Heavy Goods Vehicle Driver

    1 week ago

    Brighton, Brighton and Hove, United Kingdom Potts & Ward, Woodcocks Ltd Full time

    About the RoleWe are seeking a skilled and experienced Heavy Goods Vehicle Driver to join our team at Potts & Ward, Woodcocks Ltd.Key Responsibilities:Operate a 7.5 tonne vehicle safely and efficientlyEnsure compliance with all relevant regulations and company policiesDeliver goods to customers in a timely and professional mannerConduct pre- and post-trip...

  • Operations Team Coordinator

    4 days ago

    Brighton, Brighton and Hove, United Kingdom SwimTrek Adventure Swimming Holidays Full time

    About SwimTrek Adventure Swimming HolidaysWe are a pioneering company in the adventure travel industry, specializing in open water swimming holidays. With over 20 years of experience, we have established ourselves as the largest provider in this niche, operating in over 45 locations worldwide.Job SummaryWe are seeking a proactive and organized individual to...

  • Operations Team Coordinator

    4 days ago

    Brighton, Brighton and Hove, United Kingdom SwimTrek Adventure Swimming Holidays Full time

    About SwimTrek Adventure Swimming HolidaysWe are a pioneering company in the adventure travel industry, specializing in open water swimming holidays. With over 20 years of experience, we have established ourselves as the largest provider of this type of holiday, operating in over 45 locations worldwide.Job SummaryWe are seeking a highly organized and...

  • Railway Operations Coordinator

    3 weeks ago

    Brighton, Brighton and Hove, United Kingdom Network Rail Full time

    Overview As a Railway Operations Coordinator, you will play a pivotal role in ensuring the smooth functioning of railway operations by providing timely and effective responses to real-time incidents and operational challenges. Key Responsibilities In this essential position, you will be tasked with: Responding promptly to any accidents or incidents...

  • Railway Operations Coordinator

    3 weeks ago

    Brighton, Brighton and Hove, United Kingdom Network Rail Full time

    OverviewOur Railway Operations Coordinators are tasked with ensuring a swift and effective response to all real-time railway operations and frontline activities.Role ResponsibilitiesIn this vital frontline position, you will be accountable for providing prompt and efficient responses to any incidents or accidents occurring within a designated railway...

  • Operations Team Coordinator

    4 days ago

    Brighton, Brighton and Hove, United Kingdom SwimTrek Adventure Swimming Holidays Full time

    Job SummaryWe are seeking a highly organized and proactive individual to join our Operations Team as a Coordinator. The successful candidate will be responsible for coordinating and planning the logistics of our open water swimming holidays, ensuring that all trips are delivered to the highest safety standards.Key ResponsibilitiesAdministrative TasksAssist...

  • Automotive Operations Coordinator

    15 hours ago

    Brighton, Brighton and Hove, United Kingdom Jago Consultants Full time

    We are seeking a highly organized and detail-oriented Automotive Operations Coordinator to join our team at Jago Consultants.Job Role: Automotive Operations CoordinatorJob Type: Full-timeSalary: £20,000 P/AWorking Hours: Monday to Friday 8am – 6pm, 1 in 3 Saturdays 8am to 1pm (paid as overtime)Key Responsibilities:Coordinate the preparation and collection...

  • Automotive Operations Coordinator

    12 hours ago

    Brighton, Brighton and Hove, United Kingdom Jago Consultants Full time

    We are seeking a highly organized and detail-oriented Automotive Operations Coordinator to join our team at Jago Consultants.Job Role: Automotive Operations CoordinatorJob Type: Full-timeSalary: £20,000 P/AWorking Hours: Monday to Friday 8am – 6pm, 1 in 3 Saturdays 8am to 1pm (paid as overtime)Key Responsibilities:Coordinate the preparation and collection...

  • Facilities Operations Coordinator

    3 weeks ago

    Brighton, Brighton and Hove, United Kingdom Resourcing Group Full time

    Job Title: Facilities Operations CoordinatorWorking Hours:Standard hours are from 8am to 4pm, with the expectation of flexibility to accommodate events and weekend responsibilities.Role Overview:The Facilities Operations Coordinator serves as the primary liaison for our services, integrating various facilities operations to provide a seamless point of...

  • Service Operations Coordinator

    3 weeks ago

    Brighton, Brighton and Hove, United Kingdom Southdown Full time

    Position Overview:This role is integral to the coordination of the Staying Well Brighton and Hove initiative, which provides essential out-of-hours assistance to individuals facing acute distress.Compensation and Benefits:Southdown provides a competitive salary along with a generous vehicle allowance, pension contributions, and a comprehensive employee...

  • Elective Surgical Ward Nurse

    3 days ago

    Brighton, Brighton and Hove, United Kingdom Nuffield Health Full time

    Job SummaryWe are seeking a highly skilled and experienced Staff Nurse to join our Pre-Assessment Unit at Nuffield Health Brighton Hospital. As a key member of our team, you will be responsible for delivering high-quality patient care and contributing to the smooth operation of our ward.Key ResponsibilitiesProvide exceptional patient care by assessing...