HR Administrator
3 weeks ago
EL Recruitment Solutions Ltd is seeking an experienced HR Administrator to provide comprehensive and professional administration support to the HR Department.
Key Responsibilities:- Provide administrative and office support to the HR Team in all aspects of the HR Service.
- Support the HR Team in all aspects of the recruitment and engagement process.
- Provide administration support at meetings as and when required.
- Support the HR Team to ensure compliance with all UKVI sponsorship and Right to Work compliance.
- Act with confidentiality and discretion at all times.
- Support the HR Team to be responsive, diligent, and professional in all aspects of work and document presentation at all times.
- Provide HR administration support to the HR team in all aspects of the HR Service.
- Support the HR Team in the handling recruitment enquiries and to take the lead in the administration of the recruitment on-boarding processes.
- Support in the development of HR Databases and processes.
- Administration support to the HR Team in the compilation of employment contract packs.
- Maintain complete employee personnel files ensuring that they are securely maintained within the guidelines of the Data Protection Act and GDPR.
- Complete a regular audit of personnel files.
- Completion of checks to ensure UKVI sponsorship and Right to Work compliance.
- Completion of weekly Recruitment reports to reflect all activities.
- Promptly scanning, recording, and filing of all HR related documents.
- Ensuring that all new employees have an employee file promptly created in accordance with the agreed format.
- Ensuring that all employee files are neatly maintained within the filing system.
- Ensuring all electronic employee files are created and maintained as up to date within the Fusion HR Database system and all key information inputted.
- All \"leaver\" files are properly removed from the \"live\" cabinets and transferred to secure storage. Ensuring that the electronic Fusion file is updated promptly.
- All \"leaver\" files and unsuccessful job applicant details are suitably and promptly archived.
- Effective secretarial support is provided to the HR Team, including arranging and minuting of probationary reviews, disciplinary/grievance hearings, return to work interviews, etc.
- Ensuring such notes are speedily recorded, checked by the HR Team, and attached to the individual\'s file.
- To provide a professional and comprehensive administrative resource to the HR department to ensure a speedy completion of all departmental tasks, including support with telephone enquiries.
- To support the HR Team in the monitoring of sickness and absence, by maintaining an up-to-date absence trigger list and to ensure absence reviews take place.
- The HR Administrator is required to undertake any other reasonable and relevant duties as set by the HR Manager as they may arise, from time to time.
- Strong experience working within an Administration role is essential.
- Previous experience working within an HR Department is preferred.
- An understanding of employment legislation essential.
- Experience of HR systems preferred.
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