HR Administrator
4 weeks ago
HR Administrator
To support the HR Department through the provision of a comprehensive and professional administration service.
KEY RESPONSIBILITIES:
The responsibilities linked to this position can be summarised as follows:
* To provide administrative and office support to the HR Team in all aspects of the HR Service.
* To support the HR Team in all aspects of the recruitment and engagement process.
* To provide administration support at meetings as and when required.
* To support the HR Team to ensure compliance with all UKVI sponsorship and Right to Work compliance
* To act with confidentiality and discretion at all times.
* To support the HR Team to be responsive, diligent and professional in all aspects of work and document presentation at all times.
* Provide HR administration support to the HR team in all aspect of the HR Service.
* To support the HR Team in the handling recruitment enquiries and to take the lead in the administration of the recruitment on-boarding processes.
* To support in the development of HR Databases and processes
* Administration support to the HR Team in the compilation of employment contract packs.
* To maintain complete employee personnel files ensuring that they are securely maintained within the guidelines of the Data Protection Act and GDPR.
* Complete a regular audit of personnel files
* Completion of checks to ensure UKVI sponsorship and Right to Work compliance
* Completion of weekly Recruitment reports to reflect all activities
* Promptly scanning, recording and filing of all HR related documents,
* Ensuring that all new employees have an employee file promptly created in accordance with the agreed format.
* Ensuring that all employee files are neatly maintained within the filing system.
* Ensuring all electronic employee files are created and maintained as up to date within the Fusion HR Database system and all key information inputted
* All “leaver” files are properly removed from the “live” cabinets and transferred to secure storage. Ensuring that the electronic Fusion file is updated promptly.
* All “leaver” files and unsuccessful job applicant details are suitably and promptly archived.
* Effective secretarial support is provided to the HR Team, including arranging and minuting of probationary reviews, disciplinary/grievance hearings, return to work interviews, etc.
* Ensuring such notes are speedily recorded, checked by the HR Team and attached to the individual’s file.
* To provide a professional and comprehensive administrative resource to the HR department to ensure a speedy completion of all departmental tasks, including support with telephone enquiries.
* To support the HR Team in the monitoring of sickness and absence, by maintaining an up-to-date absence trigger list and to ensure absence reviews take place.
* The HR Administrator is required to undertake any other reasonable and relevant duties as set by the HR Manager as they may arise, from time to time.
PERSON SPECIFICATION
* Strong experience working within an Administration role is essential
* Previous experience working within an HR Department is preferred
* An understanding of employment legislation essential
* Experience of HR systems preferred
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