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Administrative Support Officer
2 months ago
Job Title: Administrative Support Officer
Job Reference:
Job Type: Full-time
Location:
Job Description:
Business Services Support:
The successful candidate will provide a full range of support services to the PS Division, including:
- Absence Management: Record and manage employee absences, ensuring accurate and up-to-date records.
- Vetting Administration: Coordinate and manage the vetting process for new employees, ensuring compliance with relevant policies and procedures.
- Appraisal and Reward: Record and manage employee appraisals, rewards, and recognition, ensuring consistency and fairness.
- Gift and Hospitality: Maintain accurate records of gifts and hospitality received, ensuring compliance with relevant policies and procedures.
- Training Administration: Coordinate and manage training programs for employees, ensuring effective learning and development.
- Organisational Charts: Maintain up-to-date organisational charts, ensuring accurate and current information.
- Health and Safety: Provide administrative support for health and safety initiatives, ensuring compliance with relevant policies and procedures.
- IT Support: Process and manage IT-related requests, ensuring timely and effective resolution.
- Local Information Management: Manage local information using established Probation systems, ensuring accurate and up-to-date records.
- Quantum Point of Contact: Serve as the primary point of contact for Quantum-related queries and issues.
- Procurement: Process and manage procurement requests, ensuring compliance with relevant policies and procedures.
- Record Management: Assist in the design, development, and maintenance of computerised and manual records, ensuring accuracy and compliance.
- Process Mapping: Assist in the production of core process maps, detailing operational Probation processes.
- Document Management: Process and record documents related to goods and services, ensuring accuracy and compliance.
- Office Administration: Provide general office administration support, including room bookings, meetings, and events.
- Communication: Respond to external and internal telephone enquiries and personal callers, ensuring effective communication and customer service.
- Hire Car Booking: Manage hire car bookings, ensuring timely and effective resolution.
- Printing Requests: Handle printing requests, ensuring timely and effective resolution.
- Alert Notifications: Circulate alert office notifications as required, ensuring timely and effective communication.
- Documentation: Use keyboard skills to produce and present documentation effectively, ensuring accuracy and compliance.
- Correspondence: Respond to correspondence and queries as required, ensuring effective communication and customer service.
- Data Management: Record, supply, and retrieve accurate data from computerised systems, providing management information to strict deadlines.
- Paper-Based Information: Organise and store paper-based information efficiently, ensuring accuracy and compliance.
- Data Protection: Handle sensitive and confidential data in accordance with data protection requirements, ensuring compliance and accuracy.
- Shared Services: Work closely with Shared Services to ensure appropriate protocols and procedures are followed, ensuring compliance and accuracy.
Please note: All short-listed candidates will need to provide full ID and Eligibility documents.
