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Office Administrator

2 months ago

London, Greater London, United Kingdom Front of House Recruitment Full time
Office Manager

We are seeking an experienced Office Manager to join our team at Front of House Recruitment. As the primary contact for visitors and a key liaison within the building's community, you will play a crucial role in ensuring the smooth and efficient operation of the office.

Key Responsibilities
  • Health & Safety and Facilities Oversight
    • Develop and implement procedures for health and safety, security, IT, cleaning, utilities, and internal communications.
    • Coordinate office maintenance, working with external service providers and internal teams to manage internet, phone systems, and IT support.
  • Employee and Guest Experience
    • Meet and greet visitors, delivering an outstanding experience by balancing a professional atmosphere with an engaging and supportive workspace.
    • Manage administrative and reception tasks, such as handling phone calls, greeting guests, and maintaining office supplies and kitchen provisions.
    • Organise travel arrangements for senior staff and group travel when necessary.
  • Office Operations
    • Ensure the effective management of all office facilities and services, meeting the needs of staff and supporting the daily operations of the workplace.
    • Establish new contracts and service agreements for office management as required.
    • Prepare the office for occupation, ensuring all necessary facilities and resources are in place before opening.
  • People Support and Communication
    • Assist with onboarding new employees and build strong relationships with all teams to foster a positive work culture.
    • Collect feedback to enhance employee satisfaction and communicate updates effectively across the organisation.
  • Event Planning and Coordination
    • Arrange catering, manage bookings for events and meetings, and coordinate activities at various venues.
    • Organise internal events and ensure all functions run smoothly and professionally.
Requirements
  • Strong organisational and multitasking skills.
  • Excellent communication and relationship-building abilities.
  • Experience in office or facilities management, or a similar role.
  • Proficiency with IT and office management systems.
  • Capability to foster a positive and efficient work environment.
Qualities
  • Proactive, detail-oriented, and adaptable.
  • Ability to work independently and manage multiple priorities.
  • Committed to creating a positive workplace experience.