Senior Administration Officer

3 days ago

Liverpool, Liverpool, United Kingdom Ministry of Justice Full time
Job Summary

We are seeking a highly skilled and experienced Senior Administration Officer to join our team at the Ministry of Justice. As a key member of our administration team, you will provide corporate support office-based activities to support the work of our Divisional and operational teams.

Key Responsibilities
  • Management Support
    • Develop and implement business administration systems, databases, and recording systems to support operational probation delivery.
    • Prepare and collate a range of documentation for various purposes to support effective divisional, functional, or cluster business activity and operational probation delivery.
    • Maintain Divisional, functional, or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes, and ensuring completion in specified timescales.
    • Collect and distribute monies to/from Imprest, and maintain related records.
    • Monitor Travel Warrants, Bus passes, cheque book requests, and assist with Purchase Orders where required, and within the agreed procurement arrangements.
  • Health, Safety & Fire
    • Ensure timely reporting of problems, including repairs, defects, and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
    • Undertake and coordinate health and safety risk assessments, fire drills, and ergonomic assessments at the relevant sites, or ensure they are undertaken.
    • Act as Cardinus Assessor, First Aider, and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.
    • Proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations, and diversity matters.
    • Contribute to relevant training and development events as a trainer.
  • Enhance Your Own Performance
    • Manage own resources and take responsibility for own professional development.
    • Ensure that all reasonable precautions are taken towards the maintenance, security, and confidentiality of written and electronically stored material, in line with the requirements of the Data Protection Act and Information Security Policies and Procedures.
    • Undertake (or support locally if the role is held divisionally) the Knowledge and Information Liaison Officer role, offering advice and guidance to OMs in completing such requests and work with Data Access Compliance Unit to complete responses.
    • Demonstrate pro-social modelling skills by consistently reinforcing pro-social behavior and attitudes and challenging anti-social behavior and attitudes.
    Requirements
    • Demonstrate previous administration experience and experience of providing a wide range of management support activities.
    • Evidence of providing support and assistance to colleagues in delivering a quality service.
    Technical Requirements
    • NVQ Level 2 or equivalent.
    • GCSE Grade A-C in English and Maths (or equivalent).

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