Fleet Operations Administrator

4 weeks ago


Belfast, United Kingdom Royal Mail Full time

Position: Traffic Office Administrator
Job Reference: 315702
Type: Permanent Contract

Working Hours: 40 hours per week, scheduled over 3.5 days from Monday to Sunday, including public holidays, on one of two shift patterns:

Night Shift: 18:30 to 07:00

Day Shift: 06:30 to 19:00

This is an exciting opportunity to contribute to the evolution of Royal Mail as we strive for excellence in our operations.

The Traffic Office Administrator plays a crucial role in ensuring a safe, efficient, and cost-effective fleet operation. Adherence to established standards and methodologies is essential while you:

• Maintain the Distribution Management System with accurate daily data entry and ensure all drivers are debriefed post-duty.

• Keep Isotrak, Business Asset Tracker, and Vision FTA updated with daily data to comply with European regulations regarding HGV drivers' hours.

• Distribute vehicle keys and logbooks according to Royal Mail protocols.

• Download digital tachograph cards in accordance with company policy.

• Conduct daily debriefs with drivers, escalating any unresolved issues to the shift manager.

• Oversee that scheduled vehicle maintenance is performed and that the maintenance board and vehicle files are current.

Additionally, you may be required to assist with other administrative tasks as needed.

Candidate Profile


• Highly organized, self-reliant, and motivated

• Familiarity with safety and legal standards, including drivers' hours regulations, vehicle inspections, Safe Systems of Work, risk assessments, and accident investigations

• Previous experience in the mail and parcel industry is preferred

• Proficient in computer applications with strong numeracy and literacy skills, particularly in Microsoft Excel and Word

• Capable of entering data within deadlines while ensuring confidentiality at all times

Employee Benefits

To support our ambitions, we offer competitive pay and benefits tailored for our sector. For your dedication and commitment to serving our customers, you can expect:


• Monthly pay at an hourly rate of £12.54 (£26,164 annually)

• Overtime compensation at 1.25 times the standard hourly rate

• 22.5 days of annual leave, increasing with tenure

• Participation in a contributory pension scheme

• Numerous opportunities for career advancement

• Full uniform provided for contracts exceeding three months

• Comprehensive parental leave policy

• Access to various discounts, including vouchers for retail, travel, attractions, and savings on wellness and fitness memberships


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