Office Administrator
3 weeks ago
Office Administrator - Aquatic Facility
Position: Office Administrator
Job Types: Part-time, Permanent
Location: Preston, Lancashire
Expected hours: 20 per week
Salary: £12,480
We are seeking a dedicated Office Administrator to support our innovative aquatic facility.
Key Responsibilities:
In this role, you will:
- Oversee payroll management and documentation, including data collection, calculations, and entry.
- Ensure compliance with HR and payroll policies, procedures, and legal standards.
- Address employee inquiries regarding compensation, deductions, attendance, and leave.
- Maintain the confidentiality of payroll records.
- Process PAYE deductions and submit payroll data to HM Revenue and Customs.
- Report monthly pension contributions to the Pension Provider, adhering to Pension Regulator guidelines.
- Organize and manage staff schedules, approve leave requests, arrange shift coverage, and assist with recruitment.
- Verify and request staff DBS checks, relevant certifications, and documentation. Collaborate with the Swim Coordinator and Finance team to assess membership and staffing requirements. Monitor inventory and procure retail merchandise, cleaning supplies, and operational materials.
- Handle correspondence and respond to inquiries via calls, emails, and letters.
- Manage all payment and direct debit matters.
- Work primarily from the office, with no remote working options.
Required Skills and Experience:
To qualify for this position, candidates should possess:
- A minimum of 2 years of experience in a similar role, including UK payroll and HR/Finance knowledge.
- Proficiency in MS Excel and MS Office at an advanced level.
- Strong teamwork skills and the ability to work independently.
- Excellent organizational skills with a focus on meeting deadlines.
- Integrity and respect for confidentiality.
- Ability to manage multiple tasks effectively.
Benefits:
- 112 hours of annual leave (including statutory English bank holidays)
- Complimentary on-site parking
- Free access to swimming facilities
- Company pension plan
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