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Workshop Administrator

2 months ago

Bristol, Bristol, United Kingdom We Are Workforce Ltd Full time

Job Summary

We Are Workforce Ltd is seeking a highly organized and detail-oriented individual to fill the role of Workshop Administrator. As a key member of our team, you will be responsible for providing administrative support to our workshop operations.

Key Responsibilities

  • Assist with the general administration of the workshop and vehicles, working closely with the Fleet Administrator and Workshop Coordinator.
  • Update the Outstanding inspection/Mot and HET checks Teams sheets.
  • Scan and upload all paperwork to SharePoint.
  • Book in F Gas, Loler + Mots, and chase vehicles and trailers to ensure they have been caught.
  • Plan and book Mot tests flat across the weeks and months.
  • Liaise with Co-ordinator for ordering parts and stock checks, coding correctly and raising P/O's.
  • Liaise with transport department to ensure asset requirements for the business are fulfilled.
  • Ensure all legal obligations are met and maintained, including Health & Safety and environmental.
  • Ensure all hire vehicles with R+M are serviced/Mot'd and with the correct service provider and chase all external work for completion and collection.
  • Ensure contractors sign in and permits are raised.
  • Ensure all waste is on file, including fridge gas usage.

Requirements

  • Excellent attention to detail and first-rate organisation skills, including the ability to plan and prioritise a busy/changing workload in a fast-paced office setting.
  • A practical ability to understand information and good IT/PC literacy, especially in relation to MS Office, Excel, and Outlook.