Accounts and Administration Specialist
1 week ago
Job Title: Purchase Ledger and Sales Ledger Controller
Company: Cogent Breeding Ltd
Job Type: Full-time or Part-time
Hours: Monday to Friday, 8:30am - 5:00pm
Main ResponsibilitiesThe successful candidate will be responsible for managing the Purchase Ledger and Sales Ledger, ensuring accurate and timely updates to the accounting system. This will involve handling customer and supplier transactions, debt collection, account reconciliation, and addressing queries.
Purchase Ledger Duties- Manage the purchase order process, including raising and coding all purchase orders.
- Match purchase orders to invoices and delivery notes, ensuring any queries are addressed and invoices are posted on the system to meet deadlines.
- Verify and input all expense claims onto the system.
- Ensure all documents are approved by the relevant authorization level.
- Reconcile creditor statements.
- Produce due and overdue reports and decide on necessary payments.
- Ensure all invoices, expense forms, and other documents are filed correctly.
- Raise supplier payments.
- Ensure the accruals and prepayment process is efficient and completed within agreed timescales.
- Send out reminder letters weekly and effectively deal with customer enquiries, raising credit notes where necessary.
- Process cheques received, monitor BACs payments on internet banking and input onto system
- Complete bank reconciliations onto the system
- Administer incoming direct debits.
- Liaise with sales team to maintain the Debtors' Ledger.
- Review customer accounts and monitor aged debt reports.
- Resolve overdue account queries through liaison with the relevant salesperson and solicitor if needed.
- Experience of working in a similar role and/or Accounts environment.
- Strong IT skills (Microsoft office) particularly Excel.
- Good experience in accounting systems.
- A full UK driving licence is essential due to the location of this role.
- Reliable with strong work ethic.
- Attention to detail and dedication to providing high-quality, error-free work.
Hybrid working available after successful completion of 6 months' probation.
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